Administrative Assistant

Practical QMS, LLC; United States; Remote; USD 38,000 - 52,000; Full time

Job summary

Practical QMS, LLC is seeking an experienced Administrative Assistant to support our team in the United States. The ideal candidate will have at least 2 years of administrative experience and demonstrate professionalism and efficiency across a variety of tasks.

You will manage calendars, arrange meetings, coordinate travel, organize digital and physical files, and prepare documents, reports, and presentations while liaising with internal teams and external clients.

Qualifications

• Bachelor’s degree or higher.
• 2+ years of administrative experience.
• Proficient in Word, Excel and PowerPoint.
• Excellent written and verbal communication skills.
• Highly organized with ability to prioritize and work independently.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Provide comprehensive administrative support, including calendar management, meetings, and correspondence.
• Organize and maintain digital and physical files.
• Prepare and edit documents, reports and presentations.
• Coordinate travel arrangements.
• Liaise with internal departments and external clients to facilitate communication.
• Manage office supplies inventory and place orders.
• Assist in planning and organizing company events.

Skills

2+ years experience

Calendar management

Communication

Organizational skills

Discretion

Education

Bachelor’s degree or higher

Tools

Microsoft Office

Job description

Practical QMS is an equal opportunity employer.

We celebrate diversity and are committed to creating an inclusive environment for all employees.

PQMS is seeking an experienced Administrative Assistant to support our team. The successful candidate will have at least 2 years of experience in an administrative role; demonstrating the ability to handle a variety of tasks and responsibilities with professionalism and efficiency.

Key Responsibilities

Provide comprehensive administrative support to the team; including managing calendars; arranging meetings; and handling correspondence.

Organize and maintain digital and physical files; ensuring accurate record-keeping.

Prepare and edit documents; reports; and presentations as required.

Coordinate travel arrangements; including accommodations and transportation.

Liaise with internal departments and external clients to facilitate communication and coordination.

Manage office supplies inventory and place orders as necessary.

Assist in planning and organizing company events and functions.

Qualifications

Bachelor’s degree or higher.

A minimum of 2 years of experience as an Administrative Assistant or in a comparable role.

Proficient in the Microsoft Office Suite, including Word, Excel, and PowerPoint.

Exceptional written and verbal communication skills.

Outstanding organizational abilities with a proven capacity to prioritize tasks and work independently.

Detail-oriented with strong analytical and problem-solving capabilities.

Demonstrated discretion and confidentiality in managing sensitive information.