Administrative Assistant

Slater Collaborative Engineering, LLC; United States; On-site; USD 34,000 - 60,000; Full time

Job summary

Slater Collaborative Engineering, LLC is seeking a highly organized Administrative Assistant for a full-time remote role. You will support project teams and leadership with calendars, meetings, file management, and document preparation.

Responsibilities include routing inquiries, data entry, preparing reports, and assisting with travel arrangements and presentations. The role emphasizes professional communication with staff, clients, and partners, ensuring smooth operations across the

Qualifications

• High school diploma or equivalent; post-secondary education or certifications are beneficial.
• Experience in administrative support and clerical tasks.
• Ability to manage calendars, filings, data entry, and general office duties.
• Proficient with common office software and collaboration tools (e.g., Microsoft Office, PDF editors, cloud storage, virtual meetings).
• Strong organizational skills, attention to detail, and ability to prioritize tasks in a remote work environment.
• Experience in engineering/architecture/professional services is a plus.

Responsibilities

• Provide day-to-day administrative support to project teams and leadership in a full-time remote role.
• Manage calendars and schedule meetings.
• Organize digital files and databases, assist with document preparation and proofreading.
• Handle phone calls and emails, route inquiries and maintain professional communication.
• Support clerical tasks such as data entry, reports, and travel arrangements.
• Assist with executive-level administrative needs and meeting materials.

Skills

Calendar management

Document preparation

Data entry

Phone etiquette

Executive administrative support

Microsoft Office

Education

High school diploma or equivalent

Administrative certifications beneficial

Tools

PDF editors

Cloud storage

Virtual meeting platforms

Job description

Slater Collaborative Engineering, LLC (SCE) is a multidisciplinary engineering firm specializing in mechanical, electrical, and plumbing design solutions for building projects. The mechanical team focuses on HVAC systems that prioritize comfort, life safety, infection control, and energy efficiency across all stages of heat transfer. Electrical engineers deliver NEC-compliant calculations, site plans, one-line diagrams, lighting layouts, and design narratives while working closely with architects and municipal authorities to streamline permitting. The plumbing engineering group emphasizes sustainability in drinking water systems, waste distribution, and gas management, leveraging extensive experience and technical expertise. Together, these disciplines support high-performance, compliant, and sustainable infrastructure for a wide range of clients.

Role Description

The Administrative Assistant will provide day-to-day administrative support to project teams and leadership in a full-time remote role. Responsibilities include managing calendars, scheduling meetings, organizing digital files, and assisting with document preparation, formatting, and basic proofreading. The role involves handling phone calls and emails, routing inquiries, and maintaining professional communication with internal staff, clients, and external partners. The Administrative Assistant will support clerical tasks such as data entry, tracking project information, preparing reports, and maintaining databases and shared drives. This role also assists with executive-level administrative needs, including meeting coordination, travel arrangements, and preparation of presentations or meeting materials, ensuring smooth operational support across the organization.

Qualifications

• Candidates should possess strong Administrative Assistance and Clerical Skills to manage calendars, documents, data entry, and general office support.
• Candidates should demonstrate effective Phone Etiquette and Communication skills for interacting with team members, clients, and external partners in a professional manner.
• Candidates should have experience in Executive Administrative Assistance, including support for leadership scheduling, meeting coordination, and confidential information handling.
• Candidates should be proficient with common office software and collaboration tools (e.g., Microsoft Office, PDF editors, cloud storage, virtual meeting platforms).
• Candidates should show strong organizational skills, attention to detail, and the ability to prioritize tasks in a remote work environment.
• Candidates should have a high school diploma or equivalent; post-secondary education or administrative certifications are beneficial.
• Prior experience in an engineering, architecture, or professional services environment is a plus.