Administrative Assistant

Simon-Kucher & Partners; United States; Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

401(k) with company matching

Comprehensive health benefits

Paid time off and holidays

Job summary

Simon-Kucher & Partners is seeking an Administrative Assistant to support senior leadership in the United States. This role offers a hybrid or fully remote working arrangement, ideal for someone who thrives in a dynamic environment and values entrepreneurship and teamwork.

The position includes managing calendars, supporting project work, and enhancing client engagement. A Bachelor’s degree and proficiency in MS Office are required. The compensation range is $75,000-$85,000 annually, along with comprehensive benefits.

Qualifications

• Proficiency in MS Office is required.
• Experience in a fast-paced professional services environment.
• Exceptional organizational skills with multitasking ability.

Responsibilities

• Manage complex calendars and prioritize tasks for three Partners.
• Coordinate internal meetings and client engagements across time zones.
• Oversee financial processes including budget tracking and expense management.

Skills

MS Office proficiency

Organizational skills

Communication skills

CRM systems familiarity

Problem-solving orientation

Education

Bachelor’s Degree or equivalent experience

Tools

Microsoft Teams

Microsoft Dynamics

Job description

To support the teams working on our exciting projects, we are looking for a Administrative Assistant in the United States. This role supports senior leadership and dynamic teams in a hybrid or fully remote arrangement.

Hybrid in office: Chicago, Houston, San Francisco. Remote: Illinois, Texas, California, Utah, Washington. Working hours are 8:30a.m.–5:30p.m. West Coast time. Hybrid employees are expected to work from the office 2‑3 days per week.

Why this role is special

• Become part of a unique entrepreneurial team. Think independently, use your initiative, and take ownership. Entrepreneurship is a powerful force that drives the growth of our firm and our clients.
• Unlock the power of opportunity. Advance your career in a high‑growth environment with a startup feel and strong exposure to leadership and business development. We invest in your professional development every step of the way.
• Work in a values‑driven culture. At Simon‑Kucher, our vision is to become the world's leading growth specialist. Our values guide how we collaborate, communicate, and deliver impact.
• Invest in your future. All U.S. and Canadian employees enjoy 401(k) & RRSP benefits with company matching.
• Prioritize your health and well‑being. We offer a competitive suite of health benefits to help keep you and your loved ones safe.
• Enjoy balance and flexible working. Be empowered to do your best work – whether it’s in the office or from home.

Responsibilities

• Be a trusted partner to three Partners – own complex calendars and follow‑ups across time zones, manage travel and expenses, and prioritize management; anticipate needs and ensure seamless day‑to‑day execution. Support budget preparation and tracking for Partners.
• Coordinate internal and external meetings, client engagements, and senior‑level interactions across time zones with precision and professionalism.
• Support client‑facing project work including scheduling, contract coordination, CRM updates, and high‑quality deliverables.
• Manage and enhance client engagement infrastructure, including contact databases, customer profiles, and outbound communication initiatives related to client management or business development.
• Oversee financial and administrative processes such as expense management, invoice handling, and budget tracking.
• Provide coverage and support for other Administrative Assistants as needed.

Qualifications

• Bachelor’s Degree or equivalent work experience required.
• Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook), internal collaboration tools and messaging systems (e.g., MS Teams) required. Proficiency in Microsoft Dynamics or similar CRM system is a plus, as is familiarity with AI in the context of administrative and office management work.
• Experience supporting senior stakeholders in a fast‑paced, professional services environment.
• Exceptional organizational and prioritization skills with the ability to manage multiple high‑priority tasks simultaneously and work under pressure.
• Excellent written and verbal communication skills with the ability to interact confidently with senior leaders and clients.
• Proactive mindset, anticipating needs rather than reacting, with a flexible, friendly, and positive attitude. A keen sense of effective customer and client service and problem‑solving orientation.
• Excellent attention to detail, accuracy, and organizational skills.
• High level of discretion and professionalism when handling confidential information.
• Comfortable working independently while also collaborating across teams.

Compensation & Benefits

• Pay range: $75,000‑$85,000 per year, with variation based on experience, skills, geographic location, and business needs.
• Comprehensive benefits package including paid time off, 13 paid holidays per year, medical/dental/vision insurance, basic life insurance, and 401(k) to eligible employees.

Simon‑Kucher is an Equal Employment Opportunity (“EEO”) employer. Our employment decisions are made without regard to race, color, religion, gender, national origin, age, disability, marital status, veteran or military status, or any other legally protected status.