Administrative Assistant

Exabeam; United States; On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

401(k) match

Paid time off and flex benefits

Career development resources

Inclusive culture

Job summary

Exabeam is seeking an experienced Administrative Assistant to support our VPs in a fast-paced environment. You will manage calendars, coordinate global travel, and prepare meetings while maintaining strict confidentiality and professionalism.

Join Exabeam to help executives stay organized, drive efficient operations, and build strong internal and external relationships. This on-site role offers exposure to a dynamic cybersecurity leader.

Qualifications

• 2+ years of full-time administrative support, supporting two+ VPs
• Strong calendar, expenses, and global travel management experience
• Excellent communication and interpersonal skills
• Discretion with sensitive information and VIP guests

Responsibilities

• Manage executives' calendars and global travel arrangements
• Prepare meetings with agendas, presentations, notes, and follow-ups
• Maintain confidentiality and professional decorum with sensitive information
• Coordinate on-site and off-site meetings, events, and meals
• Represent Exabeam and build relationships with internal and external stakeholders
• Be proactive and adaptable, handling multiple prioritites without supervision

Skills

Calendar management

Executive support

Global travel coordination

Microsoft Office

Communication skills

Discretion

Multitasking

Problem solving

Interpersonal skills

Adaptability

Tools

Microsoft Office

Job description

Description

Exabeam is a global leader in intelligence-driven and automated cybersecurity solutions that power modern security operations. As a pioneer in threat detection, investigation, and response (TDIR), Exabeam helps organizations proactively manage and mitigate cyber risk. Learn more at www.exabeam.com.
Exabeam: Stop Insider Threats. Human or AI.

Job Summary

Exabeam is looking for a top-notch, experienced Administrative Assistant to work alongside our VPs. The successful candidate loves working in a fast paced, high energy environment where having fun is high on the priority list. This is a rare opportunity for an intelligent, versatile Administrative Assistant to work hand-in-hand supporting forward-thinking executives.

Responsibilities:

• Heavy calendar management to include global travel in a rapidly and ever-changing environment
• Owning the responsibility of making sure the executives' days are organized and productive
• Maintain the required level of confidentiality and decorum when working with sensitive information and VIP guests
• Management of meeting preparation including creation of agendas, presentations, meeting notes, and follow-up items
• Proactive with strong organizational skills to manage all AA responsibilities with the unique skill of anticipating needs and act on them without supervision
• Plan and execute on-site and off-site meetings, dinners, and events for the team
• Serve as a face of Exabeam on behalf of your vice presidents and help them build great relationships with internal stakeholders and external contacts
• Ability to work flexibly in terms of responsibilities and responsiveness while partnering with support staff on critical duties

Requirements:

• Minimum of 2 years of recent, full-time administrative support, supporting more than two vice presidents (within last 3-5 years)
• Excellent multitasker - ability to juggle multiple projects and priorities at once
• Successful history of managing the calendar, expenses, and global travel of one or more executives
• Experience working with vice presidents in a fast-paced environment preferably in a rapid, high-growth startup
• Strong knowledge of Office
• Exceptional communication and interpersonal skills
• Quick learner - have a "knack" for technology and processes; able to figure out new systems and adapt on the go
• Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
• Problem solver - actively can find creative solutions efficiently and correctly
• Trustworthy - must have a proven track record of impeccable discretion with sensitive company and personal information
• Ability to maintain composure and sense of humor in high-pressure situations
• Friendly, upbeat attitude, and willing to roll up the sleeves on a moment's notice

Salary:

The annual starting salary for this position is between $70,000 - $75,000 annually depending on experience and other qualifications of the successful candidate.

Exabeam Total Rewards offers you:

(Subject to applicate eligibility requirements)

• Extensive medical, dental and vision coverage to meet your healthcare needs and employer Health Savings Account contribution to help pay for health expenses now or in the future
• Generous 401(k) employer match to help you save for your future
• Paid Time off including "take what you need" flex time, volunteer day of service, your birthday, parental leave, holidays and more
• Widespread learning center for career planning and skill development to grow your career
• A culture of passionate, diverse, committed professionals

Bring your Whole Self to Work!

Diversity, equity, and inclusion are at the core of who we are. At Exabeam, we know that diverse perspectives spark innovation, improve creativity, and position our team for success. Creating a culture where all are welcomed, valued, and empowered to achieve their full potential is important to who we are today and in the future. We hire the best of the best and do not discriminate based on race, gender, age, religion, sexual orientation, identity, or other personal factors.

Exabeam is proud to be an equal opportunity employer. We are committed to equal opportunity regardless of race, color, ancestry, religion, gender, gender identity, genetic information, parental or pregnancy status, national origin, sexual orientation, age, citizenship, marital status, disability, or Veteran status.