Administrative Assistant

Cvent, Inc.; Tysons (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

Cvent, Inc. is seeking a detail-oriented Administrative Assistant in Tysons, VA to support executives and teams. You will manage calendars, help with expense reports, book travel, and assist with various projects, ensuring smooth operations across the organization.

The role requires strong MS Office skills, excellent communication, and the ability to work under pressure as part of a collaborative team.

Qualifications

• Experience assisting management with the creation of PowerPoint presentations & using Excel.
• Strong knowledge of MS Office, including Word, and Outlook.
• Experience making travel arrangements for management.
• Excellent communication skills.
• Must be a team player & should be able to perform under pressure.
• Ability to coordinate and function in a team environment comprising managers, team members and external clients.
• Must be able to work under minimal direction in evaluating needs and requirements.

Responsibilities

• Manage calendars and schedules
• Assist with expense reports
• Research, book and change travel reservations
• Help team members with projects
• Find and book meeting rooms, and at times coordinate with other employees to move rooms
• Scheduling large meetings (Company All Hands and Town Halls Meetings)
• Manage logistics for executives visiting Cvent’s international offices, including London and India
• Manage infrastructure including technology, workstations etc.
• Document monthly office expenses received electronically and coordinate with Accounts Payable team.
• Maintain office-related documents, including confidential files.

Skills

PowerPoint presentations

Excel

MS Office

Word

Outlook

Travel arrangements

Communication skills

Teamwork

Under pressure

Independent working

Tools

MS Office

PowerPoint

Outlook

Word

Job description

Overview:

Our Culture and Impact

Cvent is a leading meetings, events, and hospitality technology company with more than 5,500+ employees and ~30,000 customers worldwide, including 80% of the Fortune 500. Founded in 1999, Cvent delivers a comprehensive event marketing and management platform for marketers and event professionals and offers software solutions to hotels, special event venues, and destinations to help them grow their group/MICE and corporate travel business. Our technology brings millions of people together at events around the world. In short, we’re transforming the meetings and events industry through innovative technology that powers the human connection.

AI at Cvent: Leading the Future

Are you ready to shape the future of work at the intersection of human expertise and AI innovation? At Cvent, we’re committed to continuous learning and adaptation. AI isn’t just a tool for us — it’s part of our DNA. We’re looking for candidates who are eager to evolve alongside technology. If you love to experiment boldly, share your discoveries, and help define best practices for AI-augmented work, you’ll thrive here. Our team values professionals who thoughtfully integrate AI into their daily work, delivering exceptional results while relying on human judgment and creativity that drive real innovation.

Throughout our interview process, you’ll have the chance to demonstrate how you use AI to learn, iterate, and amplify your impact. If you’re excited to be part of a team that’s leading the way in AI-powered collaboration, we’d love to meet you.

In This Role, You Will:

• Manage calendars and schedules
• Assist with expense reports
• Research, book and change travel reservations
• Help team members with projects
• Find and book meeting rooms, and at times coordinate with other employees to move rooms
• Scheduling large meetings (Company All Hands and Town Halls Meetings
• Manage logistics for executives visiting Cvent’s international offices, including London and India
• Manage infrastructure including technology, workstations etc.
• Document monthly office expenses received electronically and coordinate with Accounts Payable team.
• Maintain office-related documents, including confidential files.

Here’s What You Need:

• Experience assisting management with the creation of PowerPoint presentations & using Excel
• Strong knowledge of MS Office, including Word, and Outlook
• Experience making travel arrangements for management
• Excellent communication skills
• Must be a team player & should be able to perform under pressure
• Ability to coordinate and function in a team environment comprising managers, team members and external clients.
• Must be able to work under minimal direction in evaluating needs and requirements