Administrative Assistant

Cvent; Tysons (VA); On-site; USD 60,000 - 85,000; Full time

Job summary

Cvent, a leading meetings, events, and hospitality technology company, is seeking an experienced Executive Assistant for our Tysons, VA team. You will manage calendars, arrange travel, prepare presentations, and support executives across the organization.

Ideal candidates demonstrate strong MS Office skills, excellent communication, and the ability to work independently in a fast-paced environment while coordinating with multiple departments.

Qualifications

• Experience managing calendars and schedules.
• Experience assisting with expense reports.
• Experience researching, booking and changing travel reservations.
• Ability to coordinate and support projects and meetings.
• Strong MS Office skills (PowerPoint, Excel, Word, Outlook).
• Excellent communication and teamwork abilities.
• Ability to work under minimal direction.

Responsibilities

• Manage calendars and schedules.
• Assist with expense reports and travel arrangements.
• Research, book, and adjust travel reservations for team.
• Coordinate meetings and book meeting rooms.
• Support executives visiting international offices.
• Prepare PowerPoint presentations and Excel documents.
• Maintain office-related documents and coordinate with Accounts Payable.
• Provide administrative support for projects and team.

Skills

Calendar management

Expense reports

Travel bookings

Project coordination

Meeting coordination

Executive logistics

MS Office

PowerPoint

Excel

Outlook

Communication

Team player

Independent worker

Tools

PowerPoint

Excel

Outlook

Word

MS Office

Job description

Our Culture and Impact

Cvent is a leading meetings, events, and hospitality technology company with more than 5,500+ employees and ~30,000 customers worldwide, including 80% of the Fortune 500. Founded in 1999, Cvent delivers a comprehensive event marketing and management platform for marketers and event professionals and offers software solutions to hotels, special event venues, and destinations to help them grow their group/MICE and corporate travel business. Our technology brings millions of people together at events around the world. In short, we're transforming the meetings and events industry through innovative technology that powers the human connection.

Our Culture and Impact

Cvent is a leading meetings, events, and hospitality technology company with more than 5,500+ employees and ~30,000 customers worldwide, including 80% of the Fortune 500. Founded in 1999, Cvent delivers a comprehensive event marketing and management platform for marketers and event professionals and offers software solutions to hotels, special event venues, and destinations to help them grow their group/MICE and corporate travel business. Our technology brings millions of people together at events around the world. In short, we're transforming the meetings and events industry through innovative technology that powers the human connection.

AI at Cvent: Leading the Future

Are you ready to shape the future of work at the intersection of human expertise and AI innovation? At Cvent, we're committed to continuous learning and adaptation. AI isn't just a tool for us — it's part of our DNA. We're looking for candidates who are eager to evolve alongside technology. If you love to experiment boldly, share your discoveries, and help define best practices for AI-augmented work, you'll thrive here. Our team values professionals who thoughtfully integrate AI into their daily work, delivering exceptional results while relying on human judgment and creativity that drive real innovation.

Throughout our interview process, you’ll have the chance to demonstrate how you use AI to learn, iterate, and amplify your impact. If you’re excited to be part of a team that’s leading the way in AI-powered collaboration, we’d love to meet you.

• Manage calendars and schedules
• Assist with expense reports
• Research, book and change travel reservations
• Help team members with projects
• Find and book meeting rooms, and at times coordinate with other employees to move rooms
• Scheduling large meetings (Company All Hands and Town Halls Meetings
• Manage logistics for executives visiting Cvent’s international offices, including London and India
• Manage infrastructure including technology, workstations etc.
• Document monthly office expenses received electronically and coordinate with Accounts Payable team.
• Maintain office-related documents, including confidential files.
• Experience assisting management with the creation of PowerPoint presentations & using Excel
• Strong knowledge of MS Office, including Word, and Outlook
• Experience making travel arrangements for management
• Excellent communication skills
• Must be a team player & should be able to perform under pressure
• Ability to coordinate and function in a team environment comprising managers, team members and external clients.
• Must be able to work under minimal direction in evaluating needs and requirements