Administrative Assistant

10 BCFS Health and Human Services; Tyler (TX); On-site; USD 36,000 - 52,000; Full time

Job summary

BCFS Health and Human Services is seeking an Administrative Assistant in Texas to provide clerical support to the program director and staff. Responsibilities include reception, office management, and data entry while ensuring compliance with agency and state/federal standards.

The role requires 2 years of admin experience and strong Word/Excel skills, with preferred experience in databases and filing systems.

Qualifications

• Required: 2 years of administrative experience with advanced skills in Microsoft Word and Excel.
• Preferred: Experience managing multiple databases and filing systems.
• Must maintain compliance with agency policies and procedures and established state/federal standards.

Responsibilities

• Administrative Tasks: Accept and screen incoming communications; Assist with intake processes; Data entry and maintenance of client information; Manage case files; Manage purchasing and inventory; Assist with budget tracking; Type and design documents; Coordinate travel arrangements; Support staff with administrative tasks.
• Communication and Collaboration: Work with various staff members and stakeholders; Attend meetings and trainings; Provide community outreach.
• Client Services: Provide follow-up activities with clients and families; Maintain familiarity with community resources; Provide 24-hour on-call services (FAYS and HOPES).

Skills

Administrative experience

Microsoft Word

Microsoft Excel

Education

High school diploma or GED

Associate's degree (preferred)

Job description

Education

Required: High school diploma or GED equivalent. Preferred: Associate's degree

Experience

Required: 2 years of administrative experience with advanced skills in Microsoft Word and Excel. Preferred: Experience managing multiple databases and filing systems

Licenses/Certifications

None

Job Summary

The administrative assistant is responsible for clerical support to the program director and other staff members which includes telephone reception, office management, and data entry while maintaining compliance with agency policies and procedures and established state/federal standards and requirements.

Essential Functions

1. Administrative Tasks:
   • Accept and screen incoming communications.
   • Assist with intake processes.
   • Data entry and maintenance of client information.
   • Manage case files.
   • Manage purchasing and inventory.
   • Assist with budget tracking.
   • Type and design documents.
   • Coordinate travel arrangements.
   • Support staff with administrative tasks.
2. Communication and Collaboration:
   • Work with various staff members and stakeholders.
   • Attend meetings and trainings.
   • Provide community outreach.
3. Client Services:
   • Provide follow-up activities with clients and families.
   • Maintain familiarity with community resources.
   • Provide 24-hour on-call services (FAYS and HOPES).

Measurable Deliverables

1. Maintain accurate records and documentation.
2. Submit reports and requisitions on time.
3. Attend required trainings.
4. Maintain office equipment and supplies.
5. Track budgets and expenses.
6. Provide support to staff and clients.
7. Meet federal and state regulatory guidelines.
8. Demonstrate the ability to:
   • Respond sensitively and competently to the service population’s cultural and socio-economic characteristics.
   • Communicate effectively in writing and verbally in English.
   • Work in a fast-paced environment.
   • Maintain computer literacy required to meet the responsibilities of the position.
   • Work effectively and without intensive supervision both independently and as a member of a multidisciplinary team.
   • Travel as needed.
9. Other job duties as assigned per grant requirements.

Requirements

1. Maintain certificates required for the position including but not limited to First Aid and CPR.
2. Valid Texas Driver’s license with a clear driving record and reliable transportation.
3. Pass a pre-employment drug screen and random drug screens.
4. Provide proof or work eligibility status upon request.
5. Pass a pre-employment and biennial criminal background and motor vehicle check (fingerprints needed if applicant has lived out of state within the past 5 years).

BCFS Health and Human Services, is committed to following immunization recommendations produced by the U.S. Centers for Disease Control (CDC).

As such, our company policy requires that all employees must receive an annual Influenza vaccination or obtain an approved exemption as a medical or religious accommodation. This is a condition of employment, and all new hires will be responsible for providing proof.

English (United States)

EEO Statement

In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

#LI-Administrative #LI-Associate #LI-Full-time

BCFS Health and Human Services established in 1944 is a non-profit organization with locations and nationally doing noble work across Texas and the United States, specializing in community-based care for at risk families and children (abused and/or neglected & domestic violence), prevention & early intervention services, housing for young adults aging out of the foster care system, mental health & life skill services, advocacy and case management coordination for survivors of human trafficking, medical programs for women who are pregnant or post-partum, and serving families who have a child with a disability or special needs by providing them with an opportunity to visit the world’s first theme park designed with individuals with special needs in mind.

EEO Statement

In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.