Administrative Assistant

Dawg Built Fitness; Tulsa (OK); On-site; USD 32,000 - 45,000; Full time

Job summary

Dawg Built Fitness is seeking an Administrative Assistant to join our fast-growing fitness equipment business in Tulsa. You will learn our processes, own recurring admin tasks, and support the operations team with hands-on tasks.

Role requires attention to detail, comfort with software, and clear written and verbal communication. You will help with scheduling, data entry, invoicing, payroll, inventory, and records as the company expands.

Qualifications

• Strong attention to detail and follow-through.
• Comfortable learning new software and using a computer.
• Good written and verbal communication skills.
• Able to prioritize multiple tasks in a fast-paced environment.
• Dependable and professional; ask questions when needed.
• Basic Excel or spreadsheet skills; bookkeeping, payroll, inventory, or admin experience a plus.
• Willingness to learn is important.

Responsibilities

• Enter and maintain customer, vendor, invoice, purchase, and payment data.
• Collect and organize W-9s, receipts, bills, and records.
• Assist with invoice prep, payment tracking, and basic bookkeeping support.
• Maintain inventory records and equipment documentation.
• Support payroll administration and personnel records as processes roll out.
• Handle scheduling, calls, emails, follow-ups, and daily office coordination.
• Coordinate vendors, deliveries, freight, and operational needs.
• Keep files organized; follow established procedures.
• Learn new systems and take on more responsibilities as the company grows.

Skills

Attention to detail

Good communication

Prioritization

Basic Excel

Job description

Position Overview:

We are looking for a sharp, dependable Administrative Assistant who can learn quickly, stay organized, and help keep a fast-moving fitness equipment business on track. This is a hands-on support role working closely with operations. We need someone who can be trained on our processes, take ownership of recurring administrative work, and become a reliable right hand to the operations team.

What You\'ll Do:

• Enter and maintain customer, vendor, invoice, purchase, and payment information.
• Collect and organize W-9s, receipts, bills, purchase documents, and other business records.
• Assist with invoice preparation, payment tracking, and basic bookkeeping support.
• Help maintain inventory records, equipment documentation, and serial-number information.
• Support payroll administration, employee paperwork, and personnel records as processes are implemented.
• Assist with scheduling, phone calls, emails, follow-ups, and day-to-day office coordination.
• Help coordinate vendors, deliveries, freight, and other operational needs.
• Maintain organized digital and paper files and follow established procedures.
• Learn new systems and processes quickly and take on additional responsibilities as the company grows.

What We\'re Looking For:

• Strong attention to detail and follow-through.
• Comfortable working on a computer and learning new software.
• Good written and verbal communication skills.
• Able to prioritize multiple tasks in a fast-paced environment.
• Dependable, professional, and comfortable asking questions when something does not make sense.
• Basic Excel or spreadsheet skills; bookkeeping, payroll, inventory, or administrative experience is a plus.
• Willingness to learn is more important than knowing every system on day one.

The Right Fit:

This position is ideal for someone who likes creating order, checking things off a list, and becoming the person the team can count on. You should be comfortable receiving direction, learning a process, and owning that tasks.

Growth Opportunity:

The company is growing quickly, and this role can grow with it. As you learn the business and demonstrate reliability, there will be opportunities to take ownership of additional administrative, accounting, payroll, inventory, and operations responsibilities.