Administrative Assistant

Hoffman Energy; Trumbull (CT); On-site; USD 39,000 - 52,000; Full time

Benefits offered by this job

Medical coverage

Retirement Savings

Job summary

Hoffman Energy in Trumbull, CT is seeking an Administrative Assistant to support the office with daily administrative tasks and ensure policy compliance. The position requires professional communication, teamwork when needed, and the ability to work independently.

Responsibilities include processing accounts payable documents, handling mail, ordering supplies, maintaining petty cash, and assisting customers with inquiries.

Qualifications

• 2 or more years of office experience preferred.
• 1-2 years in a customer-facing role; prior experience in a customer service setting preferred.
• Proficient in MS Office Suite, MS Outlook, and Web navigation.

Responsibilities

• Post documents for State, Federal, Company and District compliance as needed.
• Process required Accounts Payable documents for Accounting.
• Reconcile vendor statements, research, and resolve any discrepancies.
• Petty cash control, reconciliation and preparation of petty cash reports.
• Process check requests.
• Track monthly postage usage for internal departments.
• Assist with organizing in-coming and out-going mail/shipments.
• Order stationery and office supplies.
• Assist with contract renewal pricing.
• Assist walk-in customers with inquiries and process any payments given.

Skills

Office experience

Customer service

MS Office

MS Outlook

Communication skills

Phone skills

Education

High School Diploma or Equivalent

Tools

MS Office Suite

Web navigation

Job description

Are you interested in taking your next career step with an industry leader? Do you have exceptional organizational skills? Do you work well independently as well as a part of a team? We have just the opportunity for you! We are a leading home services provider and due to our continued growth, we are looking for a highly skilled and reliable individual to work as an Administrative Assistant.

Responsibilities:

As an Administrative Assistant, you will be responsible for supporting the office with administrative tasks as well as ensuring compliance of district and company policies.

Specific duties include:

• Post documents as needed for State, Federal, Company and District compliance as needed
• Process required Accounts Payable documents for Accounting
• Reconcile vendor statements, research, and resolve any discrepancies
• Petty cash control, reconciliation and preparation of petty cash reports
• Process check requests
• Track monthly postage usage for internal departments
• Assist with organizing in-coming and out-going mail/shipments
• Order stationery and office supplies
• Assist with contract renewal pricing
• Assist walk-in customers with inquiries and process any payments given
• Other duties as assigned

Requirements:

As an Administrative Assistant, you must be professional, pleasant and possesses the ability to function equally well in both a team environment and independently. It is also important that you display excellent verbal and written communication, interpersonal and active listening skills, along with the ability to interact effectively with both customers and coworkers.

Specific qualifications include:

• High School Diploma or Equivalent
• 2 or more years of office experience preferred
• 1-2 years in a customer-facing role; prior experience in a customer service setting preferred
• Strong troubleshooting abilities
• Excellent telephone skills
• Ability to communicate effectively both orally and in writing
• Proficient in MS Office Suite, MS Outlook, and Web navigation

As an Administrative Assistant, you will be part of an evolving organization that built its reputation on providing our customers with the best possible service. Our employees are, of course, one of the main keys to our continued success and so, we are committed to your professional development. As we continue to grow, you may find opportunities for advancement to roles of greater responsibility with us.

Your hard work and professional dedication will be rewarded with a competitive compensation and benefits package, including:

• Medical coverage (F/T staff)
• Retirement Savings

Build a rewarding career with an industry leader!

We are proud to be an equal opportunity employer, and are committed to a drug and alcohol-free workplace.

Posting Location

Trumbull, CT

Position Type

Full Time - Regular

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law. Information on race, gender and national origin will only be used for statistical and recordkeeping purposes, and will not be used in making any employment decisions. All information provided will be kept separate from your expression of interest. Providing this information is strictly voluntary, and you will not be subjected to any adverse action or treatment if you choose not to provide this information. If you do not choose to answer these questions, we ask that you select "Decline to Identify" for each question. Thank you for your voluntary cooperation.