Administrative Assistant

Smart Care Equipment Solutions; Town of Wrightstown (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Smart Care Equipment Solutions is seeking a highly organized Administrative Assistant to support managers, staff and departments. You will handle calendars, correspondence, reports, and travel logistics while maintaining filing systems and ensuring confidentiality in a fast-paced office environment.

The role requires strong communication skills, multitasking ability, and a reliable, team-oriented attitude. Proficiency in Microsoft Office and attention to detail are essential for success.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Prior administrative or office support experience desirable.
• Strong organizational and time-management skills; attention to detail.

Responsibilities

• Provide administrative and clerical support to managers, staff and departments.
• Answer and direct phone calls, emails and other correspondence professionally.
• Schedule appointments, meetings and conferences; maintain calendars.
• Prepare, format, and proofread documents, reports and presentations.
• Maintain filing systems; enter and update data and records.
• Process invoices and expense reports; handle travel arrangements and logistics.
• Greet visitors and provide professional customer service; support cross-department communication.
• Protect confidentiality of sensitive information; assist with special projects as needed.

Skills

Administrative support

Calendar management

Data entry

Customer service

Written communication

Verbal communication

Organization

Time management

Confidentiality

Multitasking

Problem-solving

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

Job description

We are seeking a highly organized, dependable, and detail-oriented Administrative Assistant to provide administrative and clerical support to our team. The successful candidate will help ensure smooth day-to-day operations by managing schedules, correspondence, records, and other office-related tasks.Key ResponsibilitiesProvide administrative and clerical support to managers, staff, and departments.Answer and direct phone calls, emails, and other correspondence professionally.Schedule appointments, meetings, and conferences.Maintain calendars and coordinate meetings and events.Prepare, format, and proofread documents, reports, presentations, and correspondence.Maintain accurate electronic and paper filing systems.Enter, update, and maintain data and records.Order office supplies and monitor inventory.Process invoices, expense reports, and other administrative documents as needed.Greet visitors and provide professional customer service.Assist with travel arrangements and meeting logistics.Coordinate communication between departments, clients, vendors, and other stakeholders.Maintain confidentiality of sensitive company and employee information.Perform other administrative duties and special projects as assigned.QualificationsHigh school diploma or equivalent required; associate degree preferred.Previous administrative or office support experience preferred.Strong organizational and time-management skills.Excellent written and verbal communication skills.Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.Ability to handle multiple tasks and prioritize work effectively.Strong attention to detail and accuracy.Professional, friendly, and dependable demeanor.Ability to work independently and as part of a team.Key SkillsAdministrative supportCalendar and appointment managementData entry and record keepingMicrosoft OfficeCustomer serviceWritten and verbal communicationOrganization and time managementConfidentiality and professionalismMultitasking and problem-solvingWork EnvironmentThis position may involve working in a professional office environment and regularly communicating with employees, customers, vendors, and other stakeholders. The Administrative Assistant should be comfortable managing multiple priorities in a fast-paced environment.Physical RequirementsAbility to sit and work at a computer for extended periods.Ability to communicate effectively by phone, email, and in person.Ability to occasionally lift or move office supplies and materials.Equal OpportunityWe are committed to providing equal employment opportunities to all qualified applicants and maintaining a professional, inclusive, and respectful workplace.About Smart CareSmart Care is a national repair and service provider for commercial foodservice, refrigeration, and cold storage equipment. Our offering of comprehensive mechanical services includes hot side cooking equipment, stand-alone refrigeration, specialty coffee and beverage, complex rack refrigeration and HVAC.Smart Care is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected class status. All qualified individuals are encouraged to apply. If you need a reasonable accommodation with respect to Smart Care’s application or hiring process due to a disability, please contact the Human Resources department at [e-mail].