Administrative Assistant

Smart Care Equipment Solutions; Wisconsin; Hybrid; USD 38,000 - 52,000; Full time

Job summary

Smart Care Equipment Solutions seeks an Administrative Assistant to provide organized administrative and clerical support to our team. The role involves managing schedules, handling correspondence, maintaining records, and supporting travel and meeting logistics.

The ideal candidate will have strong organizational skills, attention to detail, and proficiency with Microsoft Office. This full-time position emphasizes professionalism and dependable teamwork in a fast-paced office environment.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Previous administrative or office support experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to handle multiple tasks and prioritize work effectively.
• Strong attention to detail and accuracy.
• Professional, friendly, and dependable demeanor.

Responsibilities

• Provide administrative and clerical support to managers, staff, and departments.
• Answer and direct phone calls, emails, and other correspondence professionally.
• Schedule appointments, meetings, and conferences.
• Maintain calendars and coordinate meetings and events.
• Prepare, format, and proofread documents, reports, presentations, and correspondence.
• Maintain accurate electronic and paper filing systems.
• Enter, update, and maintain data and records.
• Order office supplies and monitor inventory.
• Process invoices, expense reports, and other administrative documents as needed.
• Greet visitors and provide professional customer service.
• Assist with travel arrangements and meeting logistics.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Attention to detail

Teamwork

Independence

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

Job description

We are seeking a highly organized, dependable, and detail-oriented Administrative Assistant to provide administrative and clerical support to our team. The successful candidate will help ensure smooth day-to-day operations by managing schedules, correspondence, records, and other office-related tasks.

Key Responsibilities

• Provide administrative and clerical support to managers, staff, and departments.
• Answer and direct phone calls, emails, and other correspondence professionally.
• Schedule appointments, meetings, and conferences.
• Maintain calendars and coordinate meetings and events.
• Prepare, format, and proofread documents, reports, presentations, and correspondence.
• Maintain accurate electronic and paper filing systems.
• Enter, update, and maintain data and records.
• Order office supplies and monitor inventory.
• Process invoices, expense reports, and other administrative documents as needed.
• Greet visitors and provide professional customer service.
• Assist with travel arrangements and meeting logistics.
• Coordinate communication between departments, clients, vendors, and other stakeholders.
• Maintain confidentiality of sensitive company and employee information.
• Perform other administrative duties and special projects as assigned.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Previous administrative or office support experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to handle multiple tasks and prioritize work effectively.
• Strong attention to detail and accuracy.
• Professional, friendly, and dependable demeanor.
• Ability to work independently and as part of a team.

Key Skills

• Administrative support
• Calendar and appointment management
• Data entry and record keeping
• Microsoft Office
• Customer service
• Written and verbal communication
• Organization and time management
• Confidentiality and professionalism
• Multitasking and problem-solving
• Work Environment

Work Environment

This position may involve working in a professional office environment and regularly communicating with employees, customers, vendors, and other stakeholders. The Administrative Assistant should be comfortable managing multiple priorities in a fast-paced environment.

Physical Requirements

Ability to sit and work at a computer for extended periods. Ability to communicate effectively by phone, email, and in person. Ability to occasionally lift or move office supplies and materials.

Equal Opportunity

We are committed to providing equal employment opportunities to all qualified applicants and maintaining a professional, inclusive, and respectful workplace.

Smart Care is an Equal Employment Opportunity/Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected class status.

All qualified individuals are encouraged to apply.

If you need a reasonable accommodation with respect to Smart Care's application or hiring process due to a disability, please contact the Human Resources department at [e-mail].

About Smart Care

Smart Care is a national repair and service provider for commercial foodservice, refrigeration, and cold storage equipment.

Our offering of comprehensive mechanical services includes hot side cooking equipment, stand-alone refrigeration, specialty coffee and beverage, complex rack refrigeration and HVAC.

Smart Care is an Equal Employment Opportunity/Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected class status.

All qualified individuals are encouraged to apply.

If you need a reasonable accommodation with respect to Smart Care's application or hiring process due to a disability, please contact the Human Resources department at [e-mail].

Smart Care is a national repair and service provider for commercial foodservice, refrigeration, and cold storage equipment.

Our offering of comprehensive mechanical services includes hot side cooking equipment, stand-alone refrigeration, specialty coffee and beverage, complex rack refrigeration and HVAC.

Our strong reputation and leading customer service stems from our high-quality technician base, breadth of services and quick response times.

We are OEM-agnostic with the ability to service more than 10,000 types of equipment - giving you a valuable, single source provider to all your kitchen and refrigeration equipment needs.

As we continue to build upon our foundation of world class technicians and national coverage, it is centered around how to better serve our broad range of customers - from grocery to restaurants, from corporate dining to hospitality, from large entertainment venues to higher education, from cold storage to convenience stores, from healthcare to casinos.