Office Administrator

Smart Care Equipment Solutions; Louisville (KY); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Weekly pay

40 hours PTO

Paid holidays

401(k) eligibility

Insurance options

Job summary

Mr. C Refrigeration seeks an organized Office Administrator to support day-to-day administrative needs and keep the office running smoothly. The role covers payroll/timekeeping, purchasing, basic accounting, and employee records in a fast-paced environment.

The successful candidate will manage office operations, coordinate meetings, handle invoices, and maintain documentation while delivering dependable administrative support across the team.

Qualifications

• High school diploma or equivalent.
• Administrative/office support experience preferred.
• Strong Excel and computer skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent organization and attention to detail.
• Ability to work independently.

Responsibilities

• Provide payroll/timekeeping support and basic accounting tasks.
• Process purchasing, invoicing, and expense documentation.
• Maintain employee records and organizational charts.
• Coordinate conference rooms, meetings, and visitors.
• Manage office supplies and office organization.
• Assist with customer complaint tracking and reporting.
• Serve as point of contact for general office needs.

Skills

Payroll/timekeeping

Purchasing

Basic accounting

Microsoft Excel

Organization

Time management

Independent worker

Customer service

Education

High school diploma or equivalent

Job description

Office Administrator

Company: Mr. C Refrigeration Employment Type: Full-Time

About Mr. C Refrigeration

Mr. C Refrigeration provides installation, emergency repair, and preventative maintenance services for commercial and industrial refrigeration, cold storage, and HVAC equipment. We're looking for an organized, dependable Office Administrator to support the day-to-day administrative needs of our team and help keep our office running smoothly.

What You'll Do

The Office Administrator provides administrative and operational support across the business, including payroll/timekeeping, purchasing, basic accounting functions, office organization, and employee records.

• Manage office and breakroom supplies, including purchasing, inventory, and organization


• Assist with daily cash reconciliation, deposits, and required accounting documentation


• Support employee timekeeping and payroll processes, including reviewing timecards and identifying discrepancies


• Maintain attendance, temporary labor, overtime, and other workforce reporting


• Process and route invoices for approval and submission to Accounting


• Sort and distribute incoming mail and correspondence


• Maintain employee records, organizational charts, phone lists, and internal postings


• Manage building access, security codes, office keys, and related records


• Coordinate conference rooms, meetings, and visitors


• Maintain administrative databases, files, and reports


• Assist with customer complaint tracking and other operational reporting


• Serve as a point of contact for general office and administrative needs


• Perform additional administrative duties as needed

What We're Looking For

• High school diploma or equivalent


• Previous administrative, office support, or coordinator experience preferred


• Strong computer skills, particularly Microsoft Excel


• Excellent organization and time-management skills


• Strong attention to detail and accuracy


• Ability to handle multiple priorities in a fast-paced environment


• Professional communication and customer service skills


• Ability to work independently with minimal supervision


• Experience with payroll/timekeeping, purchasing, basic accounting, or operations support is a plus

The Right Fit

We're looking for someone who enjoys being the person who keeps things organized and moving behind the scenes. You'll work with multiple areas of the business, so being dependable, detail-oriented, comfortable juggling different responsibilities, and willing to jump in where needed will be important to your success in this role.

Benefits

Mr. C Refrigeration offers a competitive benefits package for eligible full-time employees, including:

• Weekly pay via direct deposit


• 40 hours (1 week) of PTO


• Paid holidays beginning on your first day of employment


• Access to company-sponsored group insurance and benefit plans


• 401(k) eligibility


• Benefits eligibility begins the first of the month following 30 days of service


• Stable, full-time employment with an established commercial HVAC/R organization


• Opportunity to work with and support an experienced team

About Smart Care

Smart Care is a national repair and service provider for commercial foodservice, refrigeration, and cold storage equipment. Our offering of comprehensive mechanical services includes hot side cooking equipment, stand‑alone refrigeration, specialty coffee and beverage, complex rack refrigeration and HVAC.

Smart Care is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected class status.

All qualified individuals are encouraged to apply.

If you need a reasonable accommodation with respect to Smart Care’s application or hiring process due to a disability, please contact the Human Resources department at [e-mail].

Smart Care is a national repair and service provider for commercial foodservice, refrigeration, and cold storage equipment. Our offering of comprehensive mechanical services includes hot side cooking equipment, stand‑alone refrigeration, specialty coffee and beverage, complex rack refrigeration and HVAC. Our strong reputation and leading customer service stems from our high‑quality technician base, breadth of services and quick response times. We are OEM‑agnostic with the ability to service more than 10,000 types of equipment - giving you a valuable, single source provider to all your kitchen and refrigeration equipment needs. As we continue to build upon our foundation of world class technicians and national coverage, it is centered around how to better serve our broad range of customers – from grocery to restaurants, from corporate dining to hospitality, from large entertainment venues to higher education, from cold storage to convenience stores, from healthcare to casinos.