Administrative Assistant

Corporate Hiring Solutions Inc; Town of Smithtown (NY); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Employee discounts

Health insurance

Paid time off

Job summary

Corporate Hiring Solutions Inc. is seeking an Administrative Coordinator to serve as the operational backbone of the office. The role is primarily administrative, with time allocated to HR support and payroll tasks.

The ideal candidate is organized, diplomatic, and capable of handling sensitive HR and payroll information while performing a broad range of administrative duties. This position offers growth into broader operational responsibilities in a dynamic environment.

Qualifications

• Maturity, diplomacy, and sound judgment are essential for handling sensitive information.
• Strong general administrative and organizational skills are required.
• Some exposure to HR and/or payroll tasks through prior generalist roles is a plus.
• Excellent written and verbal communication is expected.
• Proficiency with standard office software (Microsoft Office/Google Workspace) is required; familiarity with payroll or HRIS is a bonus.
• A generalist background where HR/payroll was one part of a broader role, not the sole focus.

Responsibilities

• General Administration (~50%): Manage day-to-day operations, correspondence, and scheduling; maintain files; support calendar management and meeting coordination; handle vendor communications and office logistics.
• HR Support (~25-30%): Assist with onboarding/offboarding paperwork, maintain employee files, support benefits administration, coordinate recruiting logistics.
• Payroll Support (~15-20%): Assist with timesheet collection and data entry; support payroll tasks under guidance; help reconcile payroll records; flag discrepancies for review.

Skills

Maturity

Diplomacy

Judgment

Administrative skills

Organizational skills

HR/payroll exposure

Learning new systems

Communication

Office software

HRIS familiarity

Generalist background

Tools

Microsoft Office

Google Workspace

Job description

Benefits:

• Employee discounts
• Health insurance
• Paid time off

About the Role

We're looking for a sharp, adaptable Administrative Coordinator to be the operational backbone of our office. This is primarily an administrative role — roughly half of the position involves general office administration, with the remaining time split across HR support and payroll support functions.

We want someone who is organized, diplomatic, and sharp enough to handle sensitive HR and payroll tasks competently alongside a broad range of administrative work

General Administration (~50%)

• Manage day-to-day office operations, correspondence, and scheduling
• Maintain files, records, and documentation systems
• Support leadership with calendar management, meeting coordination, and follow-up
• Handle vendor communications, ordering, and office logistics
• Assist with special projects as they arise across departments
• Serve as a point of contact for internal and external inquiries

HR Support (~25-30%)

• Assist with onboarding and offboarding paperwork and logistics
• Maintain employee files and ensure compliance documentation is current
• Support benefits administration and respond to routine employee questions
• Help coordinate recruiting logistics (scheduling interviews, posting roles, etc.)
• Escalate sensitive or complex HR matters appropriately rather than resolving them solo

Payroll Support (~15-20%)

• Assist with timesheet collection, review, and data entry
• Support payroll processing tasks under guidance
• Help reconcile basic payroll-related records
• Flag discrepancies for review rather than independently resolving complex payroll issues

What We're Looking For

• Maturity, diplomacy, and sound judgment — this role touches sensitive information and requires discretion
• Strong general administrative and organizational skills
• Some exposure to HR and/or payroll tasks — through a prior generalist, office manager, or administrative role — is a plus
• Comfort learning new systems and taking on responsibility as trust is established
• Excellent written and verbal communication
• Proficiency with standard office software (Microsoft Office/Google Workspace); familiarity with payroll or HRIS systems is a bonus, not a requirement
• A generalist background where HR/payroll was one part of a broader role, rather than the sole focus of your career

Why This Role

This is a great fit for someone who enjoys variety, wants exposure to HR and payroll without being boxed into either, and is looking for a well-rounded administrative role with room to grow into broader operational responsibility.