Personnel Coordinator

Danos; Houston (TX); Hybrid; USD 40,000 - 52,000; Full time

Job summary

Danos in Houston is seeking an Administrative/HR Support professional to provide essential HR and operations assistance in a fast-paced environment.

You will handle onboarding accuracy, maintain personnel records, coordinate travel, track PPE and equipment, and assist in producing internal reports, while maintaining confidentiality and handling multiple tasks efficiently.

Qualifications

• 1–2 years of administrative, HR assistant, or operations support experience preferred (entry-level candidates with strong skills may be considered).
• Strong organizational skills with excellent attention to detail.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Assist with new hire onboarding ensuring accuracy in system.
• Maintain and update employee personnel files; support changes and terminations.
• Help coordinate employee engagement activities, recognition programs, and internal communications.
• Prepare and update operations reports, spreadsheets, and tracking documents.
• Assist with auditing data for accuracy, ensuring information is up-to-date and properly documented.
• Support management with general administrative tasks including scheduling, filing, data entry, and correspondence.
• Process and track PPE orders, ensuring employees receive required protective equipment on time.
• Order and distribute company cell phones, accessories, and replacements while maintaining an inventory log.
• Coordinate additional operational supplies as needed.
• Arrange travel for employees, including booking flights, hotels, rental vehicles, and preparing detailed itineraries.
• Ensure travel plans align with company policies and budget requirements.
• Track travel confirmations, reimbursements, and associated documentation.
• Assist with preparing customer-facing operational or financial reports as needed.
• Help audit internal data to ensure accuracy before submitting reports to stakeholders.

Skills

Administrative support

Strong organizational skills

Strong written and verbalCommunication

Confidentiality

Tools

Microsoft Office Suite

Job description

Overview

Provides administrative and operational support with a strong focus on HR-related tasks. This role assists with employee onboarding, maintaining personnel records, coordinating travel, managing equipment requests, and supporting daily operational functions. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment.

Responsibilities

Human Resources Support

• Assist with new hire onboarding ensuing accuracy in system.
• Maintain and update employee personnel files. Supporting employee changes and terminations.
• Help coordinate employee engagement activities, recognition programs, and internal communications.

Operations & Administrative Support

• Prepare and update operations reports, spreadsheets, and tracking documents.
• Assist with auditing data for accuracy, ensuring information is up-to-date and properly documented.
• Support management with general administrative tasks including scheduling, filing, data entry, and correspondence.

PPE, Equipment & Supplies Management

• Process and track PPE orders, ensuring employees receive required protective equipment on time.
• Order and distribute company cell phones, accessories, and replacements while maintaining an accurate inventory log.
• Coordinate additional operational supplies as needed.

Travel Coordination

• Arrange travel for employees, including booking flights, hotels, rental vehicles, and preparing detailed travel itineraries.
• Ensure travel plans align with company policies and budget requirements.
• Track travel confirmations, reimbursements, and associated documentation.

Customer & Operational Reporting

• Assist with preparing customer-facing operational or financial reports as needed.
• Help audit internal data to ensure accuracy before submitting reports to stakeholders.

Qualifications

• 1–2 years of administrative, HR assistant, or operations support experience preferred (entry-level candidates with strong skills may be considered).
• Strong organizational skills with excellent attention to detail.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Comfortable working independently and managing multiple tasks simultaneously.