Administrative Assistant

Ultipro; Town of Florida (NY); On-site; USD 32,000 - 42,000; Full time

Job summary

Wellness Ridge Homeowners in Clermont, FL is seeking an Administrative Assistant to support Membership staff with mailings, inquiries, and events. The role will include receptionist duties, member concierge services, and updating the member website with promotional content.

The ideal candidate will have a high school diploma, 2 years of club operations experience, and strong MS Office skills, with the ability to multi-task in a busy environment and assist in planning member events.

Qualifications

• High School diploma or equivalent required.
• Two years of private/club operations experience preferred.
• Proficient with MS Word, Excel and PowerPoint.
• Typing speed 50 wpm and strong multitasking skills.
• Professional demeanor with members and guests.

Responsibilities

• Provide support to Membership staff with mailings, calls, and general correspondence.
• Assist with member reservations, questions, policies, concerns or complaints promptly.
• Provide membership information and collateral to realtors.
• Coordinate presentation packets for local realtors and forums.
• Offer Member Concierge Services to ensure a memorable experience.
• Act as receptionist and orient new members about the Club and amenities.
• Maintain and update the Member website and create promotional materials.
• Help plan and assist with monthly member newsletters and events.

Skills

Typing 50 wpm

Multi-tasking

Written and verbal communication

Customer service

Organizational skills

Education

High School diploma or equivalent

2 years' experience in private/club operations or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Wellness Ridge Homeowners
Clermont, FL 34714, USA

Description

Wellness Ridge is excited to announce the exceptional career opportunity of Administrative Assistant . The Administrative Assistant will p rovide support to Membership staff utilizing Member website and standard Microsoft office programs and assist in special projects. This is a very busy office and mixes typical administrative duties of answering phones, taking payments, handling questions... and adds project management of calendars/events, committees, and so much more. Attention to detail, listening, problem solving, good common sense, good memory are all skills needed to succeed. Essential Job Duties:

• Provide support to Membership staff with mailings, phone calls, general correspondence, handling walk-ins and assembling membership packages.
• Assist with Member’s reservations, questions, policies, concerns or complaints in a timely, professional manner.
• Assist all realtors by providing membership information and collateral.
• Must be proficient with Microsoft Word, Excel, Power Point
• Assist Membership Sales Manager in coordinating presentation packets to local realtors and other appropriate forums.
• Provide Member Concierge Services to members to ensure a memorable experience.
• Act as receptionist and information source to general public and provide information to orient new members and prospects about the Club and amenities.
• Maintain and update Member website and create promotional materials for the website and weekly eblast communications to members.
• Possess excellent written and verbal communication skills in order to directly communicate with prospects and Members.
• Have detailed knowledge of all Member events and assist in event planning.
• Assist Director and Membership Coordinator in any working projects.
• Assemble monthly member newsletter
• Must be available to work member events in the evenings, holidays and some weekends.

Education/Experience:

High School diploma or equivalent.

2 years' experience in private/club operations or equivalent preferred.

Special Skills:

Minimum typing speed of 50 wpm

Able to multi-task in a high volume, fast paced environment

Must be physically able to stand, sit, stoop, bend and lift up to 15 lbs.

Possess and able to present a professional demeanor at all times to Members and Guests.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.