Administrative Assistant

Jobtailor; Town of Columbus (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Jobtailor in Town of Columbus, NY, is seeking a dedicated business office administrator to manage LTC financial operations, including accounts receivable, insurance coordination, and regulatory compliance.

You will work under the administrator, maintain logs and reports, and ensure accurate billing with Medicare/Medicaid and managed care, while fostering positive relationships with residents and families.

Qualifications

• Experience in long-term care billing and operating in a regulated environment.
• Strong communication with residents, families, staff, and external agencies.
• Knowledge of local, state, and federal guidelines and regulations.

Responsibilities

• Manage overall business office activities in accordance with applicable guidelines and regulations.
• Coordinate with the Central Billing Office on insurance payments (private, Medicare, Medicaid, managed care).
• Manage refunds for accounts receivable and maintain logs/reports (resident funds, census, case accounts).

Skills

Accounts Receivable Management

Insurance Coordination

Log and Report Maintenance

Regulatory Compliance

Business Operations Management

Education

High school diploma

Associates degree in business or accounting

Job description

• Manage overall business office activities in accordance with applicable federal, state, and local guidelines and regulations
• Work under the direction of the administrator
• Coordinate with the Central Billing Office on insurance payments, including private, Medicare, Medicaid, and other managed care
• Manage refunds for accounts receivable
• Maintain appropriate logs and reports, including resident funds, census records, and case accounts

Requirements

• A fire and passion for working with seniors
• A flexible, fun, and energetic personality
• High school diploma, or equivalent, required
• Associates degree in business or accounting fields preferred
• Prior experience in business office operations in a LTC/SNF/AL/MC setting required
• Effective communication skills to maintain positive relationships with residents, families, staff, physicians, consultants, providers, governmental agencies, their representatives, and the community
• Current knowledge of local, state, and federal guidelines and regulations
• Professional image in both appearance and behavior
• Excellent written and oral communication skills

Core Competencies

Demonstrates expertise in managing business office operations within long-term care settings, ensuring compliance with federal, state, and local regulations while maintaining effective communication with various stakeholders. Possesses strong organizational skills to manage accounts receivable, insurance coordination, and reporting.

Highest-signal resume keywords

• Business Office Operations Management
• Knowledge of Federal, State, and Local Regulations
• Effective Communication Skills
• Experience in LTC/SNF/AL/MC Settings
• Accounts Receivable Management

ATS Optimization Keywords

Hard Skills

• Accounts Receivable Management
• Insurance Coordination
• Log and Report Maintenance
• Regulatory Compliance
• Business Operations Management

Soft Skills

• Effective Communication
• Positive Relationship Management
• Energetic Personality
• Professional Image

Industry Keywords

• LTC
• SNF
• AL
• MC
• Medicare
• Medicaid
• Managed Care