Business Office Manager

Royal Terrace Healthcare; Duarte (CA); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Generous Bonuses

Growth Opportunities

Health Benefits

401K

Job summary

Royal Terrace Healthcare is seeking a Business Office Manager responsible for overall business office operations, ensuring internal controls, maximizing cash flow, and coordinating with corporate departments. The role acts as a financial liaison and oversees audit/compliance efforts.

The position requires 2-4 years in healthcare billing, a relevant degree, and supervisory experience. Benefits include health coverage, 401(k), and growth opportunities.

Qualifications

• 2-4 years' experience in healthcare billing, preferably in long term care environment.
• Bachelor's or Associate's degree from accredited college with specialization in business or accounting.
• Supervisory experience required.

Responsibilities

• Oversees monthly close of financials and posts revenue/expenses.
• Manages billing to Medicare, Medicaid, private pay and other payers.
• Coordinates accounts receivable and collection activity to meet targets.
• Ensures timely processing of vendor invoices and accounts payable.
• Oversees payroll function and wage/hour compliance.
• Maintains resident trust account records and quarterly reporting.
• Ensures accuracy and completeness of business records.
• Supports internal audits and implementation of policies.

Skills

Healthcare billing

Supervisory experience

Budget monitoring

GAAP knowledge

Education

Bachelor's or Associate's degree in business or accounting

Tools

Payroll system

Billing software

Job description

Are you a person who believes in providing great care? Do you believe in having a positive impact on other people's lives? Are you a team-player, quick-thinker, and ready to be a part of an organization that supports your growth?

WHAT WE'RE ABOUT

We believe care goes beyond a medical chart. With kindness and integrity as our guide, we strive for excellence in every interaction.

Requirements

You care.

Position Summary:

Responsible for overall business office operations ensuring that systems of internal control are in place and operating satisfactorily to safeguard facility assets. Ensures that cash flow is maximized and company accounts receivable targets are met. Acts as a financial liaison between corporate departments and other staff (accounting, reimbursement, MIS, etc.) Maximizes the effectiveness of the company's audit and compliance efforts.

Business Office Manager Perks:

• Generous Bonuses
• Growth Opportunities
• Health Benefits
• 401K

Duties and Responsibilities:

• Complies with all company and departmental policies and procedures.
• Compiles, audits and documents accounting/ financial data for the Care Center.
• Maintains a thorough understanding of various topics as they relate to the facility financial operations including: government relations, GAAP, union provisions, third party billing and reimbursement issues, internal policies and procedures, data information systems and business relations with other facilities.
• Supervises and participates in the monthly close of financials ensuring that revenue and expenses are posted to the correct accounts.
• Supervises and participates in the timely and accurate processing of monthly billing to appropriate payer sources (Medicare, Medicaid, Private, Commercial, VA, Hospice and Co-insurance, etc).
• Supervises and participates in timely and accurate crossover billing.
• Monitors and coordinates facility collection activity on all past due accounts to ensure account receivable targets are met. Reviews delinquent accounts and assesses ability to collect. Makes recommendations for third party collections and/or write off.
• Prepares and/or ensures submission of A/R review documentation and monthly follow-up reports to corporate office and Administrator in a timely manner.
• Checks Medi-Cal eligibility for each Medi-Cal receipient on admission and monthly.
• Contacts Medi-Cal workers as necessary to obtain Medi-Cal eligibility and I.D. Cards. Obtains current Medicare, HMO and health insurance cards or copies for billing purposes.
• Collects all charges from Central supply and appropriate invoices from vendors, and ensures timely payment of accounts payable.
• Oversees payroll function, ensuring its accuracy and timeliness. Audits all salary increases, retroactive pay, adjustments, paid time off and benefits on a quarterly basis. Oversees all wage and hour requirements.
• Oversees the Resident Trust Account and assures that all regulations are followed regarding the fund. Establishes and maintains accurate and on-going documentation of resident trust fund. Reports all resident account activity to the responsible party, resident and Administrator on a quarterly basis.
• Ensures that all business records and files are accurate, complete and up to date.
• Performs follow-up reviews of issues identified by financial/administrative review and internal audit reports.

Qualifications:

• 2-4 years' experience in a healthcare billing, preferably in long term care environment required
• Bachelor's or Associate's degree from accredited college with specialization in business or accounting preferred
• Supervisory experience required
• Public Notary preferred
• Ability to understand and implement healthcare reimbursement, billing and accounting principles.
• Ability to understand, control and track direct spending and labor budgets.
• Commitment to the company mission to consistently deliver high quality, person-centered care with dignity, respect, compassion and integrity, and to enrich every life we touch. Embracing the company values of care & compassion, community, honesty & integrity, teamwork, innovation and safety.

Benefits:

• Medical insurance with Rx benefits
• Dental insurance
• Vision care
• 401k retirement savings plan
• Paid vacation