Administrative Assistant

Apploi; Town of Canandaigua (NY); On-site; USD 28,000 - 36,000; Full time

Job summary

Apploi in Canandaigua is seeking an organized administrative professional to support daily operations at Elm Manor while overseeing Medical Records for Elm Manor, Wedgewood Rehab, and The Brook at High Falls. This role requires meticulous record-keeping, HIPAA compliance, and coordination across three facilities.

Responsibilities include assisting the Administrator, managing calendars, supervising front desk staff, scheduling appointments, and ensuring accurate Medicare certifications and

Qualifications

• This role requires strong organizational, communication, and time-management skills.
• Ability to manage multiple responsibilities across three facilities.
• Proficiency with computers and electronic medical records systems; PointClickCare experience preferred.
• Ability to maintain confidentiality and comply with HIPAA requirements.
• Flexibility to assist with additional duties as needed.

Responsibilities

• Assist the Administrator with daily operations, projects, and administrative tasks.
• Maintain administrative binders, survey documentation, and required records.
• Coordinate and supervise front desk/reception staff and provide phone coverage as needed.
• Schedule resident appointments and coordinate transportation, prioritizing Elm Manor and Wedgewood Rehab.
• Coordinate resident preparation for appointments, procedures, and surgeries.
• Maintain appointment calendars and coordinate in-house dental, optometry, and podiatry services.
• Track Medicare certifications and recertifications.
• Oversee Medical Records for the Rochester based facilities.

Skills

Organizational skills

Communication skills

Time management

Tools

PointClickCare

Job description

We are seeking an organized, detail-oriented professional to support daily administrative operations at Elm Manor while overseeing Medical Records for Elm Manor, Wedgewood Rehab, and The Brook at High Falls.

Key Responsibilities

Administrative Support

• Assist the Administrator with daily operations, projects, and administrative tasks.

• Maintain administrative binders, survey documentation, and required records.

• Coordinate and supervise front desk/reception staff and provide phone coverage as needed.

• Schedule resident appointments and coordinate transportation, prioritizing Elm Manor and Wedgewood Rehab.

• Coordinate resident preparation for appointments, procedures, and surgeries.

• Maintain appointment calendars and coordinate in-house dental, optometry, and podiatry services.

• Track Medicare certifications and recertifications.

• Oversee Medical Records for the Rochester based facilities.

Qualifications & Expectations

• Strong organizational, communication, and time-management skills.

• Ability to manage multiple responsibilities across three facilities.

• Proficiency with computers and electronic medical records systems; PointClickCare experience preferred.

• Ability to maintain confidentiality and comply with HIPAA requirements.

• Flexibility to assist with additional duties as needed.

This position requires a high level of professionalism, attention to detail, and the ability to manage competing priorities in a fast-paced healthcare environment.