Administrative Assistant

Kalamazoo Valley Community College; Texas Township (PA); On-site; USD 23,000 - 32,000; Full time

Job summary

Kalamazoo Valley Community College is seeking a full-time Administrative Assistant for the Institutional Support department at the Texas Township Campus.

The role supports student engagement, community partnerships, and workforce programming, handling scheduling, budgeting support, and document processing under supervision.

Qualifications

• Minimum qualifications include an Associate degree in office administration or related field.
• Experience equivalent to three years of office management type work is expected.
• Strong skills in organization, communication, and clerical tasks are required.

Responsibilities

• Coordinate secretarial/clerical/office support activities across programs.
• Interview and hire, train, and assign work.
• Maintain filing systems and prepare materials for supervisor.

Skills

Office administration

Budgeting

Communications

Customer service

Record keeping

Scheduling

Research

Clerical work

MS Office

Data entry

Education

Associate degree in office administration

3 years office management experience

Job description

Please see Special Instructions for more details.

Posting Number: 201101568P

Job Title: Administrative Assistant

Location: Texas Township Campus

Full-Time/Part-Time: Full Time

Pay Rate: Minimum $20.05 per hour. Starting rate is determined based on education and relevant years of experience beyond the minimum requirements.

Position Type: Staff

Department: Institutional Support

Job Summary:

Are you looking for a way to apply your administrative support experience in a dynamic academic setting? Are you a dedicated, responsible individual who thrives in a service-oriented environment? If so, then Kalamazoo Valley Community College may have the ideal full-time job opportunity for you.

About Us

Kalamazoo Valley Community College is a comprehensive, fully accredited, public, two-year college in Kalamazoo, Michigan. We offer associate degrees in more than 60 areas of study and 50 certificate programs. Kalamazoo Valley Community College creates innovative and equitable opportunities that empower all to learn, grow, and thrive.

About the Opportunity

Kalamazoo Valley is seeking an Administrative Assistant for Institutional Support Services. The individual in this position supports student engagement, community partnerships, workforce programming and institutional initiatives.

Essential Job Functions

• Coordinate and participate in secretarial/clerical/office support activities in a department or administrative work unit with a variety of programs/administrative procedures.
• Interview and recommend hire, train, and distribute/evaluate work assignments.
• Develop, maintain and monitor department/office filing system/s; and, conduct research as required or directed and prepare materials for supervisor.
• Review/respond to inquiries in accordance with designated department and/or policies and procedures.
• Compose letters, memos and other written materials for supervisor’s use in committees, inquiries or meetings.
• Keep supervisor’s appointment calendar—determine priorities, length of appointment, and prepare materials accordingly.
• Prepare travel itineraries, process vouchers and make travel/lodging reservations.
• Examine, process, prepare for supervisor’s signature and/or may sign purchase requisitions, vouchers, part-time payroll records and similar documents.
• Assist with budget development/monitoring.
• Assist with or coordinate the creation, editing or processing of documents for purchasing, personnel, facilities, publications, syllabi, bulletins, promotional materials, contracts, annual/special reports, student records and faculty records.
• Assist departmental customers [e.g. students, faculty, staff] with concerns and inquiries.

Skills and Knowledge Required

• Knowledge of basic mathematics and statistics.
• Knowledge of acceptable supervisory principles and practices.
• Knowledge of applicable institutional policies and procedures.
• Skill in organizing work for others.
• Skill in preparing, presenting, and reviewing oral and written information and reports.
• Skill in interpreting and applying policies and procedures.
• Skill in analyzing financial records and preparing reports.
• Skill in operation of PC/PC software.

Minimum Qualifications: Appropriate education, training, experience, and talents are required. An example of this would be an Associate degree in office administration, office technology or a related field, and experience equivalent to three years of office management type work.

Preferred Qualifications and Experience:

Physical Demands

The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Requires mental acuity including the ability to make rational decisions through sound logic and deductive processes, the ability to express ideas by means of the spoken word and have close visual acuity.

Work Environment

Work is performed in a relatively safe, and secure work environment.

Work Hours

Work Hours: 40 hours per week; Monday - Friday, 8:00 a.m. - 5:00 p.m.

Posting Date

Posting Date 08/14/2026

EEO Statement

As an employer, Kalamazoo Valley encourages, welcomes, and fosters differences because we believe that diversity makes us great. It is the policy of Kalamazoo Valley Community College not to discriminate on the basis of race (including traits associated with race such as hair texture and protective hairstyles), religion, color, national origin/ethnicity, sex, sexual orientation, gender identity, gender expression, pregnancy, disability, genetic information, age, height, weight, familial status, veteran status, marital status, citizenship, or any other status or characteristic protected by law, in its programs, services, employment or activities. All qualified applicants will be given equal opportunity and consideration for employment; please consider joining us as we empower all to learn, grow and thrive.

Prior to a job offer, candidates will be required to complete a criminal record background check. For some positions, a credit history investigation will also be required. Information gathered will be used for job-related purposes to the extent permitted by applicable law and will not result in an automatic disqualification from an employment opportunity.

Required Documents

• Resume
• Cover Letter

Optional Documents

• Unofficial Transcripts
• Letter of Recommendation
• Other Document

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Individuals who use tobacco products will not be hired into any full-time position at Kalamazoo Valley Community College. Do you use tobacco products?
  • Yes
  • No