Events Coordinator

Kalamazoo Valley Community College; Kalamazoo (MI); On-site; USD 25,000 - 35,000; Full time

Job summary

Kalamazoo Valley Community College is seeking an Events Coordinator to manage facility rentals and internal reservations across Arcadia Commons, Bronson Healthy Living, Groves, and Texas Township campuses. The role handles inquiries, contracts, and logistics for events, including setup, teardown, and access control.

The position offers a full-time schedule with core hours Monday–Friday, and requires a high school diploma or equivalent with at least three years of related experience.

Qualifications

• High school diploma or equivalent with three years of related experience.
• Ability to manage multiple campus locations and events.
• Proficient communication and coordination skills.

Responsibilities

• Coordinate facility rentals and reservations across Arcadia Commons, Bronson Healthy Living, Groves, and Texas Township campuses.
• Respond to inquiries and arrange walk-throughs or tours.
• Process facility use agreements, summarize charges, and prepare invoices.
• Coordinate room setups/teardowns, parking, staffing, A/V, and other resources.
• Lead assigned projects and collaborate with campus departments and external stakeholders.
• Provide on-site support for events from load-in to load-out.
• Train users on scheduling software and troubleshoot problems.
• Support market analysis, process improvements, data collection, and space capacity management.
• Perform other related duties as assigned.

Skills

Facility coordination

Event planning

Communication

Customer service

Scheduling software

Problem solving

Independent work

Education

High school diploma or equivalent

Job description

Please see Special Instructions for more details.

Posting Number: 201101569P

Job Title: Events Coordinator

Location: Unassigned or Multiple Locations

Full-Time/Part-Time: Full Time

Pay Rate: Minimum $21.87 per hour. Placement is determined by education and years of relevant experience beyond minimum requirements.

Position Type: Staff

Department: Campus Planning & Operations

Job Summary

Are you an enthusiastic, upbeat individual who creates positive energy in your environment? Do you approach each new situation with a positive outlook, always seeking new and creative solutions to problems or daily tasks? Then Kalamazoo Valley Community College may have the perfect full-time position for you.

About Us
Kalamazoo Valley Community College is a comprehensive, fully accredited, public, two-year college in Kalamazoo, Michigan. We offer associate degrees in more than 60 areas of study and 50 certificate programs. Kalamazoo Valley Community College creates innovative and equitable opportunities that empower all to learn, grow, and thrive.

About the Opportunity Kalamazoo Valley is seeking an Events Coordinator. This position coordinates all aspects of facility rentals and internal reservations for Arcadia Commons Campus, Bronson Healthy Living Campus, Groves Campus and Texas Township Campus.

Essential Job Functions

• Serves as a primary point of contact, coordinates facility rentals and reservations for all internal and external requests at the Arcadia Commons Campus, the Bronson Healthy Living Campus, Groves Campus and the Texas Township Campus.
• Responds to inquiries and reservations from the community including facilitating walk-throughs.
• Processes facility use agreements and contracts, summarizes charges and prepares requests for invoice and conducts necessary post event follow-up.
• Coordinates facility use logistics, including but not limited to room scheduling, coordination of setups and teardowns, parking, staffing, audio/visual equipment and other resource requests from multiple departments.
• Serves as the primary lead for assigned projects and partners with campus departments and external stakeholders to ensure the successful planning and execution of shared events and programs.
• Provides on-site support for featured college events and external rentals from load-in to loadout, manages access to site, assists with and troubleshooting usage of resources, resolves conflicts and reviews event timeline.
• Utilizes the college-wide scheduling software and room inventory for reservations and event resource requests in collaboration with academic scheduling, including training new users and troubleshooting problems.
• Supports operational projects such as market analysis, process improvement initiatives, data collection and space resource and capacity management utilizing applicable scheduling systems.
• Performs other related duties as assigned.

Knowledge, Skills and Abilities

• Knowledge of acceptable facility use practices.
• Skill in the use of computers and software applications related to the essential functions of the job.
• Skill in effective verbal and written communication.
• Skill in coordinating multiple projects.
• Ability to identify and resolve problems in a timely manner.
• Ability to work independently with minimal supervision.
• Ability to establish and maintain effective working relationships with other personnel and the public.

Work is performed in a relatively safe, and secure work environment.

Minimum Qualifications

Appropriate education, training, experience and talents are required for this position. An example of this would be a high school diploma or equivalent and three (3) years of related experience, or equivalent combination of training, education and experience.

Preferred Qualifications and Experience

Preferred Qualifications and Experience:

Physical Demands

The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Requires mental acuity including the ability to make rational decisions through sound logic and deductive processes, the ability to express ideas by means of the spoken word and have close visual acuity.

Work Hours

Core hours are Monday- Friday 7:00 a.m. -4:00 p.m.; occasional alternative hours including evenings and weekends may be necessary to support events and client demand.

Posting Date 08/19/2026

Closing Date:

EEO Statement

As an employer, Kalamazoo Valley encourages, welcomes, and fosters differences because we believe that diversity makes us great. It is the policy of Kalamazoo Valley Community College not to discriminate on the basis of race (including traits associated with race such as hair texture and protective hairstyles), religion, color, national origin/ethnicity, sex, sexual orientation, gender identity, gender expression, pregnancy, disability, genetic information, age, height, weight, familial status, veteran status, marital status, citizenship, or any other status or characteristic protected by law, in its programs, services, employment or activities. All qualified applicants will be given equal opportunity and consideration for employment; please consider joining us as we empower all to learn, grow and thrive. Prior to a job offer, candidates will be required to complete a criminal record background check. For some positions, a credit history investigation will also be required. Information gathered will be used for job-related purposes to the extent permitted by applicable law and will not result in an automatic disqualification from an employment opportunity.

Required Documents

• Resume
• Cover Letter
• Professional References

Optional Documents

• Letter of Recommendation
• Other Document
• Letter of Recommendation 2

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Individuals who use tobacco products will not be hired into any full-time position at Kalamazoo Valley Community College. Do you use tobacco products?
  • Yes
  • No