Administrative Assistant

ASI Government; Terre Haute (IN); On-site; USD 71,635,000 - 100,565,000; Full time

Benefits offered by this job

Competitive benefits

Job summary

ASI Government seeks experienced administrative support to back Bureau of Prisons operations. The role focuses on maintaining accurate records, routing actions through workflows, and tracking maintenance, financial, and administrative activities in enterprise systems.

Ideal candidates have 8+ years in admin support, experience with federal financial or procurement systems, and citizenship. This non-exempt SCA position offers service-contract hours and a competitive benefits package.

Qualifications

• High School Diploma or equivalent.
• 8+ years of administrative or program support experience.
• No felonies; no immediate family incarcerated in US prison system.
• Experience in enterprise administrative or tracking systems.
• Experience supporting high-volume administrative workflows.
• Experience with UFMS, FMIS, IFMIS, or similar federal systems.
• U.S. Citizenship is required.

Responsibilities

• Enter, update, and maintain records within enterprise administrative, financial, or facilities management systems.
• Track work requests, maintenance activities, inspections, and preventive maintenance schedules.
• Route administrative actions, approvals, and documentation through established workflows.
• Maintain logs, reports, and tracking systems to ensure documentation accuracy and completeness.
• Coordinate with facilities staff, engineering teams, vendors, and program staff.
• Process administrative documentation including requisitions, purchase requests, and invoices.
• Maintain organized project files and administrative records.
• Generate reports and provide status updates to leadership.

Skills

Administrative experience

Records management

Workflow processing

US citizenship

Education

High School Diploma

Tools

UFMS/FMIS/IFMIS

Job description

ASI Government provides government leaders with the expertise they need to navigate acquisition and organizational challenges so they can make an impact and achieve their goals. For over 30 years, ASI has transformed the way government does business, impacting over 70 government agencies across the civilian, defense, and intelligence communities.

Do you thrive on creating unique and impactful value for Federal clients? Are you passionate about partnering with clients and collaborating to create solutions? Do you enjoy the opportunity to drive change that impacts our nation?

We are looking for smart, curious, driven individuals to join us in partnering with our client to help them solve some of the nation’s most challenging problems. ASI Government serves as a trusted adviser to government leaders seeking improved performance, enhanced organization effectiveness, and strategic change.

This is an Non-Exempt, Service Contract Act (SCA) Position; Health & Welfare Benefits are paid in cash.

Pay: Hourly W-2

This role provides administrative and systems support to facilities maintenance and engineering operations supporting Bureau of Prisons (BOP) environments. The position is highly systems‑driven and focused on maintaining accurate records, routing actions through approval workflows, and tracking maintenance, financial, and administrative activities.

Key Responsibilities

• Enter, update, and maintain records within enterprise administrative, financial, or facilities management systems.
• Track work requests, maintenance activities, inspections, and preventive maintenance schedules.
• Route administrative actions, approvals, and documentation through established workflows.
• Maintain logs, reports, and tracking systems to ensure documentation accuracy and completeness.
• Coordinate with facilities staff, engineering teams, vendors, and program staff.
• Process administrative documentation including requisitions, purchase requests, and invoices.
• Maintain organized project files and administrative records.
• Generate reports and provide status updates to leadership.

Required

• High School Diploma or equivalent.
• Minimum eight (8) years of administrative or program support experience.
• No prior Felonies
• No Family Members currently incarcerated in the US Prison System
• Experience working within enterprise administrative or tracking systems.
• Experience supporting high‑volume administrative workflows.
• Experience with federal financial or procurement systems (UFMS, FMIS, IFMIS, or similar).
• U.S. Citizenship required.

Preferred

• Experience supporting facilities, engineering, or maintenance operations.
• Experience with CMMS or facilities maintenance systems.
• Experience supporting federal or government administrative environments.

Why Join ASI Government?

• Work on high-impact, high-visibility projects that improve government services.
• Collaborate with experienced consultants in strategy, analytics, and organizational development.
• Opportunity for career growth in a dynamic and mission-driven environment.
• Competitive compensation and comprehensive benefits package (viewable on our careers site).

BENEFITS:

ASI Government offers a comprehensive benefit package to our employees. Benefits can be viewed on our careers site.

EQUAL OPPORTUNITY EMPLOYER:

ASI Government is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified ... to disability.

PAY TRANSPARENCY NONDISCRIMINATION PROVISION:

We will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

E-VERIFY:

ASI Government participates in E‑Verify, a service of DHS and SSA.

REASONABLE ACCOMMODATIONS:

ASI is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please send an email at [e-mail] or call 703-253-6300 and let us know the nature of your request.