Administrative Assistant – Building & Facilities (Construction)

ASI Government; United States; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

Career growth in government consulting

Job summary

ASI Government is seeking an Administrative Assistant to support building and facilities operations across multiple Bureau of Prisons environments. The role emphasizes meticulous recordkeeping, workflow routing, and documentation within enterprise systems.

The successful candidate will have at least four years of administrative or program support experience, and familiarity with federal procurement or financial systems. This is a non-exempt, full-time position with competitive benefits.

Qualifications

• High School Diploma or equivalent.
• Minimum four (4) years of administrative or program support experience.
• Experience with enterprise administrative or tracking systems.
• Experience supporting high-volume administrative workflows.
• Experience with federal financial or procurement systems (UFMS, FMIS, IFMIS, or similar).

Responsibilities

• Enter, update, and maintain records within enterprise administrative, financial, or facilities management systems.
• Track work requests, maintenance activities, inspections, and preventive maintenance schedules.
• Route administrative actions, approvals, and documentation through established workflows.
• Maintain logs, reports, and tracking systems to ensure documentation accuracy and completeness.
• Coordinate with facilities staff, engineering teams, vendors, and program staff.
• Process administrative documentation including requisitions, purchase requests, and invoices.
• Maintain organized project files and administrative records.
• Generate reports and provide status updates to leadership.

Skills

Administrative support

Recordkeeping

Workflow management

Attention to detail

Education

High School Diploma

Tools

UFMS

FMIS

IFMIS

Job description

This is a Non-Exempt, Service Contract Act (SCA) Position; Health & Welfare Benefits are paid in cash

Position Title: Administrative Assistant – Building & Facilities (Construction)

Department: PMO Consulting

Location: Annapolis, MD; Atlanta, GA; Grand Prairie, TX; Kansas City, KS; Philadelphia, PA; Stockton, CA

Clearance: DOJ / BOP Suitability

Company Overview

ASI Government provides government leaders with the expertise they need to navigate acquisition and organizational challenges so they can make an impact and achieve their goals. For over 30 years, ASI has transformed the way government does business, impacting over 70 government agencies across the civilian, defense, and intelligence communities.

Job Description

This role provides administrative and systems support to facilities maintenance and engineering operations supporting Bureau of Prisons (BOP) environments. The position is highly systems‑driven and focused on maintaining accurate records, routing actions through approval workflows, and tracking maintenance, financial, and administrative activities.

Key Responsibilities

• Enter, update, and maintain records within enterprise administrative, financial, or facilities management systems.
• Track work requests, maintenance activities, inspections, and preventive maintenance schedules.
• Route administrative actions, approvals, and documentation through established workflows.
• Maintain logs, reports, and tracking systems to ensure documentation accuracy and completeness.
• Coordinate with facilities staff, engineering teams, vendors, and program staff.
• Process administrative documentation including requisitions, purchase requests, and invoices.
• Maintain organized project files and administrative records.
• Generate reports and provide status updates to leadership.

Required

• High School Diploma or equivalent.
• Minimum four (4) years of administrative or program support experience.
• Experience working within enterprise administrative or tracking systems.
• Experience supporting high‑volume administrative workflows.
• Experience with federal financial or procurement systems (UFMS, FMIS, IFMIS, or similar).

Preferred

• Experience supporting facilities, engineering, or maintenance operations.
• Experience with CMMS or facilities maintenance systems.
• Experience supporting federal or government administrative environments.

Benefits

• Work on high-impact, high-visibility projects that improve government services.
• Collaborate with experienced consultants in strategy, analytics, and organizational development.
• Opportunity for career growth in a dynamic and mission-driven environment.
• Competitive compensation and comprehensive benefits package (viewable on our careers site).

Equal Opportunity Employer

ASI Government is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with a disability. To view the EEO Is the Law Poster, click here.

Pay Transparency Non-Discrimination Provision

We will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

E-Verify

ASI Government participates in E-Verify, a service of DHS and SSA. See the E-Verify Notice and Learn About your Right to Work here and here.

Reasonable Accommodations

ASI is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please send an email at [e-mail] or call 703-253-6300 and let us know the nature of your request.