Administrative Assistant

A-LIGN External; Tampa (FL); Hybrid; USD 40,000 - 48,000; Full time

Benefits offered by this job

Healthcare benefits

Dental benefits

Vision benefits

Life insurance

Disability insurance

401(k) with employer matching

Home office reimbursement

Certification reimbursement

Career coaching

Paid time off

Office closure days

Job summary

A-LIGN is seeking an Administrative Assistant to provide high‑level administrative and organizational support to the Chief of Staff, coordinating with the broader team and external partners. The role requires sound judgment, discretion, and professionalism in a fast-paced environment.

Responsibilities include drafting communications, calendar management, travel planning, meeting logistics, expense processing, and safeguarding confidential information, with a proactive, collaborative approach

Qualifications

• Bachelor’s degree in Administration or related field.
• 1–3 years of experience in administrative, executive, or operations support.
• Proficiency in Microsoft Office Suite, calendar management tools, and collaboration platforms (e.g., Teams, SharePoint).
• Ability to manage shifting priorities with professionalism and urgency.

Responsibilities

• Draft, proofread, and format emails, memos, letters, and internal communications with oversight from the Chief of Staff.
• Screen and triage incoming calls, emails, and requests, routing them appropriately.
• Serve as a point of contact between the Chief of Staff's office and other departments, external partners, and executive leadership.
• Coordinate logistics for internal and external meetings, including agendas, attendees, room reservations, meals and audiovisual needs.
• Maintain organized document records and track deadlines and deliverables for key strategic projects.
• Manage domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries.
• Prepare, submit, and track expense reports, ensuring compliance with policies.
• Handle sensitive information with discretion and sound judgment.
• Support calendars for senior leadership and resolve scheduling conflicts.
• Provide backup support to the administrative team during absences or high-volume periods.
• Assist with special projects and cross-functional initiatives led by the Chief of Staff's office.

Skills

Microsoft Office

Calendar management

Communication

Organizational skills

Time management

Problem solving

Education

Bachelor’s degree in Administration or related field

Tools

Teams

SharePoint

Microsoft Office Suite

Job description

About the Role

The Administrative Assistant works to execute high-level administrative and organizational support to the Chief of Staff, serving as a key point of coordination between the broader administrative team and key internal and external stakeholders. In this role, you will be expected to exercise sound judgment, critical thinking, and discretion while operating with a high degree of professionalism, urgency, and ownership. As the Administrative Assistant, you will provide administrative support across the organization, requiring strong collaboration, adaptability, and the ability to balance competing priorities in a fast-paced environment.

Reports to

Chief of Staff

Pay Classification

Full-Time, Exempt

Responsibilities

• Draft, proofread, and format emails, memos, letters, and internal communicationswith oversight fromtheChiefof Staff
• Screen and triage incoming calls, emails, and requests, routing them appropriately
• Serve as a point of contactbetween the Chief of Staff's office and other departments, external partners, and executive leadership
• Assistwith the coordination oflogisticsforinternal and external meetings, including preparation of agendas,coordination with attendees,room reservations,mealsand audiovisual needs, including hands-on support as needed
• Maintain organized document records and track deadlines and deliverablesfor key strategicprojects
• Manage domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries
• Prepare,submit, and track expense reports accurately and on time, ensuring compliance with company policies
• Handle sensitive and confidential information withthe utmostdiscretion, integrity, and sound judgment
• Supportthe Chief of Staff and other members of the administrative team (as needed) withmaintainingcalendars for senior leadership, exercising sound judgment to prioritize business-critical meetings and resolve scheduling conflicts
• Provide backup support to other members of the administrative team during absences, high-volume periods, or scheduling conflictsto ensure consistent coverage
• Assistwith special projects andcross-functionalinitiatives led by the Chief of Staff's officeand administrative teamas assignedwith strong initiative,follow-throughand accountability

Minimum Qualifications

EDUCATION

• Bachelor’s degree inAdministrationorrelated field

EXPERIENCE

• 1 - 3years of experienceinadministrative, executive, or operationssupport
• Proficiencyin Microsoft Office Suite, calendar management tools, and collaboration platforms (e.g., Teams, SharePoint)
• Demonstrated ability to manage shifting priorities with professionalism and urgency

SKILLS

• Exceptional organizational skills and attention to detail
• Strong time-management skills with the ability to multitask and reprioritize under pressure
• Problem-solving mindset with a proactive, "no task too small" attitude
• High levelof discretion and professionalism when handling confidential information
• Ability to work independently, take initiative, and follow through with minimal oversight
• Comfortoperatingin an in-office and hybrid environment with a collaborative, team-oriented mindset
• Excellent written and verbal communication skills
• Strong interpersonal skills and ability to influence without authority
• Inquisitive mindset:a desire to understand the "why" behind business activities to better support the team

Benefits

• Healthcare, Dental, and Vision Benefits
• Employer Paid Life Insurance and Disability Insurance
• EAP - Employee Assistance Program
• Pet Insurance
• 401(k) Plan with Employer Matching
• Competitive Bonus Structure
• Home Office Reimbursement
• Certification Reimbursement
• Personalized Career Coaching
• Generous Paid Time Off
• Paid Office Closure December 25-January 1
• Vacation Bonus
• Summer Hours

About A-LIGN

A-LIGN is the leading provider of high-quality, efficient cybersecurity compliance programs. Combining experienced auditors and audit management technology, A-LIGN provides the widest breadth and depth of services including SOC 2, ISO 27001, HITRUST, FedRAMP, and PCI. A-LIGN is the number one issuer of SOC 2 and HITRUST and a top three FedRAMP assessor. To learn more, visit a-lign.com.

A-LIGN is an Equal Opportunity Employer. Minorities, women, disabled, and veterans encouraged to apply!