Administrative Assistant

Manhattan Construction; Tampa (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Manhattan Construction is seeking an Administrative Assistant to support the Project Management, Operations, and Preconstruction teams with calendars, travel plans, meetings, and documentation.

The ideal candidate has a High School Diploma or GED and at least three years of administrative/secretarial experience, with strong Microsoft Office skills and excellent communication and customer service abilities.

Qualifications

• High school diploma or GED is required.
• Minimum of three years administrative/secretarial experience.
• Proficiency with Microsoft Office and scheduling tools is preferred.

Responsibilities

• Provides administrative and clerical support to the team.
• Answer incoming calls and respond according to protocol.
• Correspond with clients via phone and e-mail communication.
• Assist with budgets and financing as needed.
• Help prepare meeting agendas and presentations.
• Manage calendar and schedule appointments.
• Arrange travel plans and itineraries.
• Assist with the preparation of expense reports per Accounts Payable policies.
• Maintain office supply stock.
• Demonstrate professionalism and alignment with company guiding principles.
• Other duties as assigned.

Skills

MS Office

Time management

Organizational skills

Communication

Customer service

Team player

Problem solving

Education

High School Diploma or GED

Job description

Why Manhattan?

Manhattan Construction Company is a family of builders
committed to developing teams who do the right thing for our projects, our
clients, and each other. Every year, we celebrate team members who have been
with the company for 10, 20, 30, and even 40-plus years. What is it about
Manhattan that makes people stick around for decades?

We offer large company benefits and professional
development opportunities with the care and concern of a family-owned business.
At Manhattan, you get:

• Competitive pay and benefits.
• A positive, friendly, and team-oriented workplace with caring leadership.
• Professional development and leadership programs.
• To work on exciting projects for your community.
• Security and stability working for a financially strong company.
• More opportunities to grow your career through our multiple U.S. office locations and affiliated companies.

Check out the details in our Career Development Booklet on
our website: www.manhattanconstructioncareers.com

POSITION SUMMARY:

The Administrative Assistant performs duties that provide office services by implementing
administrative systems, procedures, and policies to ensure effective and
efficient operation. The position requires a strategic partnership with the
Project Management, Operations, and Preconstruction/Estimating teams to
complete administrative tasks as they arise. The Administrative Assistant must
be a flexible team player with strong communication and client service skills.

MAJOR DUTIES & RESPONSIBILITIES:

• Provides administrative and clerical support to the team
• Answer incoming calls and respond according to protocol
• Correspond with clients via phone and e-mail communication
• Assist with budgets and financing as needed
• Help prepare meeting agendas and presentations
• Manage calendar and schedule appointments
• Arrange travel plans and itineraries
• Assist with the preparation of expense reports in accordance with Accounts Payable's policies and procedures
• Maintain office supply stock
• Responsible for conducting themselves in accordance with our Guiding Principles and exhibiting attributes matching the Way We Work.
• Other duties as assigned

JOB SKILLS & ABILITIES GUIDELINES:

• Computer knowledge and efficiency, including Microsoft Office products
• Ability to work constructively independently
• Good time management and organizational skills
• Ability to understand and follow instructions
• Functions effectively as part of a team
• Transmits professionalism
• Problem-solving skills
• Excellent customer service skills

MINIMUM QUALIFICATIONS:

• High School Diploma or GED
• Three years of administrative/secretarial experience

WORKING CONDITIONS AND PHYSICAL EFFORTS:

• Ability to physically stand, bend, sit for long periods, and squat throughout the day.
• Ability to repeat the same movements.
• Ability to communicate effectively and participate fully in meetings, video conferences, and phone calls.
• Use hands to type, handle, control, or feel objects, tools, or control.
• Occasionally lift, pull, or move up to 25 lbs.
• Occasional travel will be required, primarily in the metropolitan area but sometimes domestically (must have a valid Driver's License).

About Manhattan

Founded in 1896, Manhattan is a top-ranked national
construction services firm that provides preconstruction, construction
management, program management, general building, and design-build services.
Manhattan's award-winning portfolio includes mission-critical, sports,
healthcare, government, education, laboratory, aviation, transportation,
convention, casino, and hospitality facilities. Manhattan is a:

• 20-time Associated Builders and Contractors (ABC) Accredited Quality Contractor (AQC)
• ABC 2019, 2020, 2021, 2022, and 2023 Top Performing Contractor
• Ten-time STEP Diamond Safety Award Winner
• 2017, 2021, and 2022 National Safety Pinnacle Award winner
• 2023 Great Company To Work For (Oklahoma Magazine)

Under the fifth generation of Rooney family ownership and
headquartered in Oklahoma, Manhattan focuses on building trust and building
excellence. We pride ourselves on our uncompromising commitment to ethical
conduct, safety, and making fiscally sound business decisions to support our
clients' long-term goals, team members, and project partners. For the same
reasons we have so many tenured team members, we also have been fortunate to
work with many clients for decades, some for over half a century.