Administrative Assistant

Manhattan Construction Company; Tampa (FL); On-site; USD 32,000 - 52,000; Full time

Job summary

Manhattan Construction Company in Tampa seeks an Administrative Assistant to support project teams by implementing efficient office systems and policies. You will partner with Project Management, Operations, and Preconstruction/Estimating to complete tasks and ensure smooth operations.

The role requires a flexible team player with excellent communication and client service skills. A High School Diploma or GED and at least three years of experience are expected, with opportunities for

Qualifications

• High School Diploma or GED required.
• Three years of administrative/secretarial experience.
• Strong communication and client service skills.
• Proficiency with Microsoft Office applications.

Responsibilities

• Provide administrative and clerical support to the team.
• Answer incoming calls and respond per protocol.
• Correspond with clients via phone and email.
• Assist with meeting agendas and presentations.
• Manage calendar and schedule appointments.
• Arrange travel plans and itineraries.
• Prepare expense reports per accounts payable policies.
• Maintain office supply stock.
• Uphold our Guiding Principles and Way We Work.

Skills

Microsoft Office

Time management

Organizational skills

Customer service

Education

High School Diploma or GED

Job description

Why Manhattan?

Manhattan Construction Company is a family of builders committed to developing teams who do the right thing for our projects, our clients, and each other. Every year, we celebrate team members who have been with the company for 10, 20, 30, and even 40-plus years. What is it about Manhattan that makes people stick around for decades?

Benefits

• Competitive pay and benefits.
• A positive, friendly, and team-oriented workplace with caring leadership.
• Professional development and leadership programs.
• To work on exciting projects for your community.
• Security and stability working for a financially strong company.
• More opportunities to grow your career through our multiple U.S. office locations and affiliated companies.

Check out the details in our Career Development Booklet on our website: www.manhattanconstructioncareers.com

POSITION SUMMARY

The Administrative Assistant performs duties that provide office services by implementing administrative systems, procedures, and policies to ensure effective and efficient operation. The position requires a strategic partnership with the Project Management, Operations, and Preconstruction/Estimating teams to complete administrative tasks as they arise. The Administrative Assistant must be a flexible team player with strong communication and client service skills.

MAJOR DUTIES & RESPONSIBILITIES

• Provides administrative and clerical support to the team
• Answer incoming calls and respond according to protocol
• Correspond with clients via phone and e-mail communication
• Assist with budgets and financing as neededHelp prepare meeting agendas and presentations
• Manage calendar and schedule appointments
• Arrange travel plans and itineraries
• Assist with the preparation of expense reports in accordance with Accounts Payable’s policies and procedures
• Maintain office supply stock
• Responsible for conducting themselves in accordance with our Guiding Principles and exhibiting attributes matching the Way We Work.
• Other duties as assigned

JOB SKILLS & ABILITIES GUIDELINES

• Computer knowledge and efficiency, including Microsoft Office products
• Ability to work constructively independently
• Good time management and organizational skills
• Ability to understand and follow instructions
• Functions effectively as part of a team
• Transmits professionalism
• Problem-solving skills
• Excellent customer service skills

MINIMUM QUALIFICATIONS

• High School Diploma or GED
• Three years of administrative/secretarial experience

WORKING CONDITIONS AND PHYSICAL EFFORTS

• Ability to physically stand, bend, sit for long periods, and squat throughout the day.
• Ability to repeat the same movements.
• Ability to communicate effectively and participate fully in meetings, video conferences, and phone calls.
• Use hands to type, handle, control, or feel objects, tools, or control.
• Occasionally lift, pull, or move up to 25 lbs.
• Occasional travel will be required, primarily in the metropolitan area but sometimes domestically (must have a valid Driver’s License).

About Manhattan

Founded in 1896, Manhattan is a top-ranked national construction services firm that provides preconstruction, construction management, program management, general building, and design-build services. Manhattan’s award-winning portfolio includes mission-critical, sports, healthcare, government, education, laboratory, aviation, transportation, convention, casino, and hospitality facilities. Manhattan is a:

• 20-time Associated Builders and Contractors (ABC) Accredited Quality Contractor (AQC)
• ABC 2019, 2020, 2021, 2022, and 2023 Top Performing Contractor
• Ten-time STEP Diamond Safety Award Winner
• 2017, 2021, and 2022 National Safety Pinnacle Award winner
• 2023 Great Company To Work For (Oklahoma Magazine)

Under the fifth generation of Rooney family ownership and headquartered in Oklahoma, Manhattan focuses on building trust and building excellence. We pride ourselves on our uncompromising commitment to ethical conduct, safety, and making fiscally sound business decisions to support our clients’ long-term goals, team members, and project partners. For the same reasons we have so many tenured team members, we also have been fortunate to work with many clients for decades, some for over half a century.