Administrative Assistant

Children's Network of Hillsborough; Tampa (FL); In loco; USD 22.000 - 31.000; Tempo pieno

Descrizione del lavoro

Children's Network of Hillsborough is seeking an Administrative Assistant to support the Adoptions Unit in Tampa, FL. The role provides clerical and secretarial support, including data entry in FSFN and routine office tasks in a 40-hour in-office workweek.

Required is a high school diploma or GED with at least three years of administrative experience; an associate degree is preferred. Employment may include occasional evenings or weekends depending on needs.

Competenze

• High school diploma or GED required; Associate degree preferred.
• Minimum of three (3) years of administrative or secretarial experience.
• An equivalent combination of education and experience may be considered.

Mansioni

• Participate in the quality improvement process.
• Adherence of all data collection into automated systems including FSFN.
• Maintain computer tracking systems, including Excel databases as they pertain to the Adoption’s Unit.
• General administrative duties to include filing, scanning, copying, redacting and mailing for the Adoptions Unit.
• Answers, screens, and routes telephone calls as needed.
• Schedules unit meetings, prepares agendas, records minutes and assists with coordinating staffings.
• Assists in the processing of expense reports and travel reimbursements, as well as office supply orders.
• Serves as a point-of-contact for computer and equipment issues within the Adoption Unit.
• Prepares routine correspondence as needed.
• Perform other duties as assigned to support departmental and agency goals, as needed and appropriate to the position.

Conoscenze

Administrative experience

Data entry

Excel

Filing and records

Formazione

High school diploma or GED

Associate degree preferred

Strumenti

FSFN

MS Office suite

Descrizione del lavoro

Job Details: Job Location: Buschwood - Tampa, FL 33618, Position Type: Full Time, Education Level: High School Diploma or GED, Salary Range: $19.00 Hourly, Travel Percentage: None, Mission Statement

Position Summary

To provide administrative and secretarial assistance to the adoptions department.

Essential Duties and Responsibilities

• Participate in the quality improvement process
• Adherence of all data collection into automated systems including FSFN
• Maintain computer tracking systems, including Excel databases as they pertain to the Adoption’s Unit
• General administrative duties to include filing, scanning, copying, redacting and mailing for the Adoptions Unit
• Answers, screens, and routes telephone calls as needed.
• Schedules unit meetings, prepares agendas, records minutes and assists with coordinating staffings.
• Assists in the processing of expense reports and travel reimbursements, as well as office supply orders.
• Serves as a point-of-contact for computer and equipment issues within the Adoption Unit.
• Prepares routine correspondence as needed.
• Perform other duties as assigned to support departmental and agency goals, as needed and appropriate to the position.

Working Hours

Children’s Network of Hillsborough’s standard business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. This position is an in-office based position that averages 40 hours per week. Work hours may vary outside of these standard hours, including evenings and weekends, as needed to meet operational demands. All hours worked will be compensated in accordance with the Fair Labor Standards Act (FLSA) and agency policies, including applicable overtime and other compensation requirements.

Qualifications: Education and Experience

• High school diploma or GED required; Associate degree preferred.
• Minimum of three (3) years of administrative or secretarial experience.
• An equivalent combination of education and experience may be considered.

Pre-employment Requirements

Employment is contingent upon completion of applicable background screenings, drug screening, motor vehicle record checks, employment and character reference checks, as required based on the position, program, licensure, contractual, regulatory, or organizational requirements. Certain screenings may be required periodically after hire in accordance with applicable policy and requirements.

Employment & Workplace Compliance

ADA

Children's Network of Hillsborough, LLC is committed to providing equal employment opportunities and will make reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA).

Equal Employment Opportunity (EEO)

Children's Network of Hillsborough, LLC does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic in employment practices, the delivery of services, or access to programs.

Drug-Free Workplace

Children's Network of Hillsborough, LLC is a Drug-Free Workplace. Employment may be contingent upon successfully meeting all pre-employment requirements, including drug screening and background checks, where applicable.