Administrative Assistant

Harvard Jolly, Inc.; Tampa (FL); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Alternative work scheduling

Employee Assistance Program

Paid parental leave

401(k) program

Birthday off

Job summary

Harvard Jolly, Inc. in Tampa, Florida is looking for an experienced Administrative Assistant to provide essential support in a dynamic architectural and engineering firm. Responsibilities include assisting leadership with day-to-day operations, organizing meetings, and managing various administrative tasks.

The ideal candidate should have a minimum of 5 years of office experience, advanced skills in Microsoft Office, and excellent communication abilities. A bachelor's degree is preferred. The position offers a hybrid schedule and numerous employee benefits, including healthcare coverage and additional paid time off.

Qualifications

• 5+ years of administrative/professional office experience.
• Strong problem-solving and teamwork skills.
• Strong attention to detail, including proofreading.

Responsibilities

• Assist the Partner in charge with day-to-day operations.
• Organize and prepare client meetings and team events.
• Schedule and coordinate meetings and prepare communications.

Skills

Administrative support

Microsoft Office Suite

Client focus

Communication skills

Organizational skills

Education

Bachelor's degree

Tools

Adobe Acrobat Professional

Job description

Job Overview

The Administrative Assistant will provide key support in a high growth area of an award winning architectural, engineering and consulting firm. The position involves performing administrative and office support duties such as word processing, data entry, document creation and editing in Microsoft Office (Word, Excel, PowerPoint, Access), internet research, filing, and serving as a back‑up receptionist.

Responsibilities

• Assist the Partner in charge and leadership in day‑to‑day operations.
• Set up and plan client meetings and firm‑wide events, preparing meeting space for team meetings, reserving conference rooms and lines, and setting up video conferences.
• Prepare meeting minutes and agendas, letters, contracts and other communications.
• Schedule and coordinate meetings, log and prepare client sponsorship requests and other check requests.
• Organize, coordinate and assist activities involved in proposals, presentations and submittals.
• Liaise with consultants, clients, printers, and suppliers.
• Perform internet research upon request and assist with special projects as needed.
• All other duties as assigned.

Qualifications

• 5+ years of administrative/professional office experience.
• Superior client focus/service mentality.
• Strong problem‑solving and teamwork skills.
• Creativity, integrity, and initiative.
• Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint) and proficiency in Adobe Acrobat Professional.
• Strong organizational skills and excellent communication skills, both verbal and written.
• Strong attention to detail, including proofreading.
• Ability to prioritize multiple projects and adjust work accordingly.

How You’ll Stand Out

• Experience serving C‑level leadership.
• Previous experience in a professional services firm (architecture, engineering, law office).
• A bachelor's degree.

Benefits

• Alternative work scheduling to allow greater flexibility.
• Monthly happy hours, regular team outings, and additional time off between Christmas and New Year’s.
• Employee Assistance Program.
• Additional paid time off between Christmas and New Year’s.
• Birthday off.
• Community involvement through recreation & service.
• Hybrid schedule & remote work options.
• Flexible "dress for your day" policy.
• Paid parental leave for birth or adoption.
• Firm covers employee healthcare premiums.
• 401(k) program.
• Costco / Sam's Club membership.
• $4,000 license bonus.
• Dynamic company with quick advancement.
• Online professional licensure exam prep library.
• Opportunities to work on a variety of project types.
• Weekly continuing education lunch & learn sessions.