Administrative Assistant

Saint Vincent de Paul; Stoughton (MA); On-site; USD 35,817 - 38,572; Full time

Benefits offered by this job

Comprehensive benefits including medical, dental, vision

401k and Roth with company match

Reward of making a difference

Job summary

Saint Vincent de Paul is seeking an Administrative Assistant in Stoughton, MA. The role includes processing correspondence, maintaining databases, and providing general office support. Candidates should have an Associate’s degree or a combination of education and experience, along with strong administrative and Microsoft Office skills. The position offers a salary ranging from $26 to $28 per hour, a comprehensive benefits package, and a collaborative work environment emphasizing community support.

Qualifications

• Strong administrative skills and proficiency with standard office equipment.
• Ability to maintain attention to detail in a busy environment.
• Familiarity with social media platforms and online communications.

Responsibilities

• Process office correspondence and assist with incoming calls.
• Maintain membership databases and assist with material requests.
• Provide administrative support for office programs.

Skills

Strong administrative skills

Proficiency with Microsoft Office Suite

Multi-tasking ability

Bilingual skills

Education

Associate's degree or equivalent

Job description

Position

Administrative Assistant – The Society of St. Vincent de Paul – Stoughton, MA

• Salary range: $26–$28/hour, commensurate with experience
• On‑site position, Monday through Friday, 9:00 am to 4:30 pm; occasional Saturdays required, 8:00 am to 4:00 pm (~10 per year)

Qualifications

• Associate’s degree or an equivalent combination of education and administrative experience
• Strong administrative skills, including proficiency with email, voicemail systems, and standard office equipment
• Proficiency with Microsoft Office Suite, including the ability to prepare and maintain documents, spreadsheets, and Power Point presentations
• Ability to multi‑task, prioritize responsibilities, and maintain strong attention to detail in a busy office environment
• Familiarity with social media platforms, including posting content and supporting basic online communications
• Exercises sound judgment and discretion in handling sensitive and confidential information, maintaining the highest standards of privacy and integrity in all interactions
• Demonstrated professionalism, discretion, and reliability when working with colleagues, members, and the individuals served by the organization, with a calm, even‑keeled demeanor when navigating challenging situations or shifting priorities
• Service‑oriented mindset with a collaborative, “roll‑up‑your‑sleeves” approach to supporting team needs
• Ability to travel out of state for a 5‑day training program (required within 12 months of hire)
• Occasional evening and Saturday hours as needed (approximately ten Saturdays per year); overtime compensation provided for hours worked over 40 in a workweek
• Bilingual skills preferred

Job Responsibilities

• Process office and member correspondence, including outgoing mailings and email communications
• Answer and assist with incoming calls, including requests for assistance and conference‑related inquiries
• Support maintenance of local and national membership databases
• Assist with fulfillment of material and supply requests
• Maintain up‑to‑date issued materials, including booklets, brochures, training materials, and flash drives or DVDs
• Provide administrative support for new and existing office or conference programs
• Stay informed of local and national Society updates and communicate member or community concerns to the Director
• Provide general office support to colleagues as needed

Benefits

• Comprehensive benefits including medical, dental, vision, and HSA account with generous company gift and match
• 401k and Roth with company match
• Reward of making a difference in the lives of others
• Workplace environment that embodies the culture of philanthropy

Equal Opportunity Statement

In accordance with the Equal Employment Opportunity Commission, the Society of St. Vincent de Paul is an equal opportunity employer, dedicated to building an inclusive and diverse workforce.