Conferences Affairs Coordinator

Jimmy Jazz; Louisville (KY); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Paid holidays

Free meals provided daily

Free on-site parking

Employee Assistance Program (EAP) – 1:

Thrift store employee discount

Public Service Loan Forgiveness (PSLF)

Mileage reimbursement

Phone reimbursement

Job summary

St. Vincent de Paul Louisville is seeking a Conference Affairs Coordinator to design, coordinate, and implement strategic initiatives for parish-based Conferences within the Society.

You will lead volunteer recruitment and development, support Conference growth, and ensure compliance with National Council standards and 501(c)(3) requirements. The role emphasizes data-informed strategy, collaboration, and relationship building to strengthen Conference effectiveness, engage volunteers, and advance

Qualifications

• Bachelor’s degree in a related field.
• Five or more years of nonprofit, ministry, volunteer management, community engagement, or program leadership experience.
• Combination of education, training and experience that results in demonstrated competency to perform the work may be substituted.
• Valid driver's license and proof of personal automobile insurance are required.
• Successfully pass any required pre-employment background and drug screening

Responsibilities

• Serve as the primary liaison to all Louisville-area Conferences and Conference leadership.
• Collaborate with the Council President to support and develop Conference Presidents, District Council leaders.
• Support the formation of new Conferences and strengthen existing Conferences.
• Cultivate relationships with pastors, parishes, schools, and Catholic organizations.
• Represent St. Vincent de Paul throughout the Catholic community.
• Recruit, engage, recognize, and retain Vincentian volunteers.
• Plan, coordinate, and facilitate trainings, orientations, retreats, leadership gatherings, and other formation opportunities to strengthen Conference Members’ ability to serve neighbors in need and deepen Vincentian spirituality.
• Coordinate Conference communications and volunteer recognition initiatives.
• Coordinate Vincentian Masses, Feast Day celebrations, and other Council-related events.
• Ensure compliance with National Council reporting requirements, safeguarding standards, and operational policies.
• Manage Conference records, Thrift Store vouchers, and program performance metrics.
• Develop and implement metrics to evaluate Conference effectiveness, volunteer engagement, Vincentian membership growth, training outcomes, and overall program impact.
• Partner with internal departments to strengthen Conference operations and advance the Society's mission.
• Participate in strategic planning, budgeting, leadership initiatives, and continuous improvement efforts.
• Perform other duties as assigned.

Skills

Public speaking

Relationship building

Communication

Event planning

Project management

Empathetic listening

Pastoral sensitivity

Storytelling & writing

Education

Bachelor’s degree in a related field

Job description

• Base Pay $55,000.00 - $65,000.00 / Year
• Job Category Conferences, Non-profit, Community Engagement
• Employee Type FT Exempt
• Required Degree 4 Year Degree
• Travel 15%
• Manage Others No

The Conference Affairs Coordinator designs, coordinates, and implements strategic initiatives that strengthen the network of parish-based Conferences within the Society of St. Vincent de Paul. Conferences are parish-based groups of Vincentian volunteers who provide person-to-person assistance to neighbors in need through compassionate service.

This position provides leadership in volunteer recruitment and development, spiritual formation, Conference growth, and Archdiocesan Council event planning while ensuring administrative oversight and compliance with National Council standards and applicable 501(c)(3) requirements.

The Coordinator uses data-informed strategies, collaboration, and relationship building to strengthen Conference effectiveness, foster volunteer engagement, and advance the Vincentian charism. The Vincentian charism is the distinctive Catholic spirituality inspired by St. Vincent de Paul, calling Vincentians to grow in holiness through compassionate, person-to-person service to individuals and families experiencing poverty.

Essential Duties and Responsibilities

• Serve as the primary liaison to all Louisville-area Conferences and Conference leadership.
• Collaborate with the Council President tosupport and develop Conference Presidents, District Council leaders.
• Support the formation of new Conferences and strengthen existing Conferences.
• Cultivate relationships with pastors, parishes, schools, and Catholic organizations.
• Represent St. Vincent de Paul throughout the Catholic community.
• Recruit, engage, recognize, and retain Vincentian volunteers.
• Plan, coordinate, and facilitate trainings, orientations, retreats, leadership gatherings, and other formation opportunities to strengthen Conference Members’ ability to serve our neighbors in need and deepen their Vincentian spirituality.
• Coordinate Conference communications and volunteer recognition initiatives.
• Coordinate Vincentian Masses, Feast Day celebrations, and other Council-related events.
• Ensure compliance with National Council reporting requirements, safeguarding standards, and operational policies.
• Manage Conference records, Thrift Store vouchers, and program performance metrics.
• Develop and implement metrics to evaluate Conference effectiveness, volunteer engagement, Vincentian membership growth, training outcomes, and overall program impact.
• Partner with internal departments to strengthen Conference operations and advance the Society's mission.
• Participate in strategic planning, budgeting, leadership initiatives, and continuous improvement efforts.
• Perform other duties as assigned.

Specific Knowledge, Skills, Abilities

• Experience with Catholic organizations or the Society of St. Vincent de Paul preferred.
• Ability to build rapport and cultivate meaningful relationships with Catholic volunteers, parish leadership, and community partners.
• Ability to clearly communicate with a wide range of stakeholders, including Vincentians, volunteer leadership, internal staff, and external partners, to discuss and resolve complex issues.
• Dynamic public speaking and presentation skills, with the ability to facilitate training s , spiritual retreats, orientations, leadership meetings, and special events.
• Strong storytelling and promotional writing skills, with the ability to highlight local Vincentian success stories, draw from the lives of Vincentian figures and saints, and write compelling spiritual reflections that encourage engagement with the Vincentian charism.
• Strong event planning and project management skills, including coordinating the logistics and execution of large-scale community gatherings.
• Exceptional organizational skills with the ability to prioritize multiple competing deadlines, projects, and organizational needs.
• Strong empathetic listening skills to effectively understand Conference needs and operational challenges.
• Demonstrates empathy, patience, and pastoral sensitivity while maintaining the professionalism needed to manage volunteer expectations, provide constructive guidance, and ensure alignment with organizational goals.

Requirements

• Bachelor’s degree in a related field
• Five or more years of nonprofit, ministry, volunteer management, community engagement, or program leadership experience.
• A combination of education, training and experience that results in demonstrated competency to perform the work may be substituted
• Valid driver's license and proof of personal automobile insurance are required.
• Successfully pass any required pre-employment background and drug screening

Summary

St Vincent de Paul, Louisville (SVDP) is one of the longest serving social charities in Louisville. Through our homeless shelters, supportive housing programs, professional case management, clinical services, Open Hand Kitchen, Food Pantry, and retail thrift stores, we house, feed, and support those in need with compassion and dignity.

Why Work With Us?

At SVDP, we believe in more than just a job! We offer our team a sense of purpose and pride in serving others. As part of our mission-driven team, eligible employees enjoy a comprehensive benefits package designed to support your well-being and growth.

Benefits Include

Available Immediately Upon Hire

• Paid holidays
• Free meals provided daily in our Open Hand Kitchen
• Free on-site parking
• Employee Assistance Program (EAP) – free counseling services
• Thrift store employee discount
• Eligibility for Public Service Loan Forgiveness (PSLF) program
• Mileage reimbursement (if applicable)
• Phone reimbursement (if applicable)

Available After 30 Days of Employment (Following the First of the Month)

• Employer-paid Short-Term Disability Insurance
• Employer-paid Long-Term Disability Insurance
• Employer-paid Life Insurance
• Health Insurance
• Vision Insurance
• Voluntary Accident
• Critical Illness & Cancer
• Additional Voluntary Life
• Flexible Spending Accounts (FSA)
• Health Savings Account (HSA) – SVDP matches $ for $ up to $500/single ($20.83 per pay) and $1000/Family ($41.66 per pay)

Available After 90 Days of Employment (Following the First of the Month)

• 401(k) Retirement Plan
  • SVDP matches up to 3% after one year of service (hours must be met)
• Paid Time Off (PTO)
  • Begins accruing on your first day and is available after 90 days
• Opportunity to discuss flexible schedule

Available After 6 Months of Employment

• Access to Advanced Education and Training
  • Clinical supervision support for employees in the Social Work/Human Services field pursuing higher credentialing
• Eligibility to apply for internal job opportunities

SVDP is an equal opportunity employer committed to fostering an inclusive and diverse workplace. We provide equal employment opportunities to all employees and applicants and prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Employment decisions are made based on qualifications, merit, and organizational needs. As part of our commitment to equal opportunity and affirmative action, we actively encourage applications from women, minorities, individuals with disabilities, and veterans. If you require an accommodation during the application or hiring process, please contact Human Resources at [e-mail] .