Administrative Assistant

St. Vincent de Paul Long Island; Bethpage (NY); On-site; USD 28,000 - 32,000; Part time

Job summary

St. Vincent de Paul Long Island is seeking a friendly, organized Part-Time Bilingual Administrative Assistant to support the Development and Volunteer Services departments. You will greet visitors, answer calls, and maintain records with warmth and professionalism.

You must be fluent in English and Spanish, with at least two years of administrative experience and proficiency with Microsoft Office. This role is on-site in Bethpage, NY, with hours 10am–3pm, Monday–Friday.

Qualifications

• Fluent in English and Spanish (required).
• High school diploma or equivalent; associate degree preferred.
• Minimum of 2 years of administrative or office experience.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Word, Excel, Outlook.
• Ability to manage multiple tasks in a fast-paced environment.
• Professional, dependable, and customer-service oriented.
• Experience working in a nonprofit or social service environment is a plus.

Responsibilities

• Greet and assist visitors with warmth and professionalism.
• Answer and direct incoming phone calls.
• Support neighbors calling for assistance by gathering information and connecting them to the right resources.
• Enter and maintain accurate data, records, and databases.
• Prepare correspondence, mailings, and administrative materials.
• Provide day-to-day administrative support to the Development and Volunteer Services departments.
• Handle filing, copying, scanning, and document preparation.
• Sort and process incoming and outgoing mail.
• Keep the office and reception area organized and well-stocked.
• General office tasks

Skills

Bilingual English/Spanish

Verbal communication

Written communication

Organizational skills

Multitasking

Customer service

Microsoft Office

Nonprofit experience

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Basic computer applications

Job description

Position Summary

We are seeking a friendly, organized, and compassionate Part-Time Bilingual (Spanish) Administrative Assistant to be the heartbeat of our daily office operations and work closely supporting our Development and Volunteer Services Departments. You will be the first voice neighbors hear and the first face they see, making every interaction count.

The ideal candidate is someone who lights up when they help others. They are fluent in English and Spanish, administratively sharp, and deeply committed to treating every person who walks through our doors with dignity, respect, and genuine care.

ABOUT US

St. Vincent de Paul Long Island (SVDPLI) is a nonprofit organization dedicated to serving those in need throughout Nassau and Suffolk Counties. With compassion at our core we deliver direct, person-to-person assistance where it’s needed most. We offer financial aid, furniture, food, clothing, and other essential resources to help individuals and families facing hardship regain their footing, restore their dignity, and movetoward stability.

Our work is grounded in compassion, dignity, and hope. Through person-to-person support, our vision is to alleviate poverty and suffering, empowering our neighbors to overcome challenges, build better futures, and strengthen our communities regardless of race, creed or orientation.

KEY RESPONSIBILITIES

• Greet and assist visitors with warmth and professionalism.
• Answer and direct incoming phone calls.
• Support neighbors calling for assistance by gathering information and connecting them to the right resources.
• Enter and maintain accurate data, records, and databases.
• Prepare correspondence, mailings, and administrative materials.
• Provide day-to-day administrative support to the Development and Volunteer Services departments.
• Handle filing, copying, scanning, and document preparation.
• Sort and process incoming and outgoing mail.
• Keep the office and reception area organized and well-stocked.
• General office tasks

QUALIFICATIONS & REQUIREMENTS

• Fluent in both English and Spanish (required)
• High school diploma or equivalent; associate degree preferred
• Minimum of 2 years of administrative or office experience
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic computer applications
• Ability to manage multiple tasks in a fast-paced environment
• Professional, dependable, and customer-service oriented
• Experience working in a nonprofit or social service environment is a plus

WHY WORK HERE

• At SVDPLI, you won't just have a job you'll have a purpose.
• Be part of a team that shows up for neighbors in their most vulnerable moments
• Work for a mission driven team committed to serving the community with compassion and integrity
• Be where your work matters, your voice is heard, and your contributions make a real difference

WORKING CONDITIONS/PHYSICAL DEMANDS

• Normal office requirements with long periods of standing and sitting
• Ability to work at a computer for extended period of time
• Must be able to frequently walk up and down stairs
• Must be able to lift more than 25 lbs. and assist others to do the same.
• Must be available to work occasional nights/weekends to cover events and meetings.

PAY RANGE:

$20-$23 per hour, Hours 10am-3pm, Monday-Friday.

The statements on the job description are intended to describe the general nature and level of work being performed by the person(s) assigned to do this job. The job description is not intended to be an exhaustive list of all responsibilities and duties required.

*External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed on the job description) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

St. Vincent De Paul provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.