Administrative Assistant

Coreone; Sterling (VA); On-site; USD 35,000 - 45,000; Full time

Job summary

Coreone in Sterling, Virginia is looking for a Receptionist/Administrative Assistant to ensure the front desk operates smoothly while providing excellent customer service. Responsibilities include managing office supplies, coordinating corporate events, and maintaining a welcoming environment for guests.

The ideal candidate has a high school diploma, at least 1 year of administrative experience, and strong multitasking and communication skills. Proficiency in Microsoft Office 365 is essential.

Qualifications

• 1 year of experience in an administrative position.
• Flexibility and willingness to help in other departments.
• Capable of working in a team environment.

Responsibilities

• Provide high level of customer service over the phone, in person and online.
• Manage office supply inventory and coordinate with vendors.
• Assist with corporate events, including setup and breakdown.

Skills

Multitasking

Interpersonal communication skills

Microsoft Office 365

Education

High school diploma

Job description

Core One seeks a Receptionist/ Administrative Assistant who will work from the front desk and present a professional and friendly demeanor while greeting staff and guests while ensuring overall efficiency of the office.

PRIMARY RESPONSIBILITIES

• Provide a high level of customer service over the phone, in person and online while interacting with staff, visitors and customers.
• Pick up, drop off, prepare, sort and disperse mail, which may require travel to local USPS, FedEx or UPS facilities.
• Check-in and check-out guests including issuance of visitor badges and maintenance of the parking access logs.
• Maintain all conference rooms including tracking of calendars, preparing meeting spaces by ensuring supplies are stocked and the rooms are tidied between meetings.
• Maintain the office kitchens including ordering and inventory of all kitchen supplies as well as maintenance of the coffee machines.
• Oversee and maintain common areas ensuring a clean and welcoming environment.
• Manage office supply inventory, to include company swag and coordinate with vendors as appropriate.
• Assist with corporate events, including coordination, setup, execution and breakdown.
• Assist with general administrative tasks from other departments as time allows.

REQUIRED QUALIFICATIONS

• High school diploma.
• Minimum 1 year experience in an administrative position.
• Ability to multitask and prioritize items effectively.
• Flexibility and willingness to help in other departments as needed.
• Capable of working in a team environment.
• Interpersonal communication skills and computer skills.
• Proficient in Microsoft Office 365.
• Able to execute tasks with effective follow up.
• Excellent business etiquette, work ethics, appearance, verbal and phone communication manners.
• Must have own transportation and ability to run general office errands.