Administrative Assistant

KSA Integration, LLC; Stafford (VA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, Vision

HSA/FSA

PTO

Flexible Work Environment

401K with Company Match

Holidays Observed

Tuition Reimbursement

Career Development

Job summary

KSA Integration, LLC seeks an Administrative Assistant to support the U.S. Marine Corps program office at Quantico, VA. You will run daily admin processes, assist Government leadership in a cleared environment, and report to the Administrative Officer, enabling smooth program operations.

Responsibilities include scheduling, travel processing, security-related requests, and onboarding tasks. Requires SECRET clearance, 4 years’ admin experience, and MS Office proficiency.

Qualifications

• Four (4) years of relevant administrative experience.
• Active SECRET security clearance required.
• Proficiency with Microsoft Office and shared calendar management.

Responsibilities

• Populate and deliver the program Morning Report every workday.
• Actively manage Government Program Manager and Deputy Program Manager calendars, flagging schedule conflicts early and confirming conference rooms.
• Review travel requests in the Defense Travel System (DTS) against requirements before routing for approval; process travel orders and vouchers.
• Submit Defense Information System for Security (DISS) visit requests and System Authorization Access Request (SAAR) forms accurately the first time.
• Review, route, track, and consolidate external taskers in ETMS2 with recommendations for Program Manager approval.
• Move action items through the Action Tracking Database with status posted to the program SharePoint site.
• Run new employee check-in as a repeatable checklist: seat, phone, portal roster, and supplies.

Skills

Administrative experience

MS Office proficiency

Calendar management

Education

Bachelor’s or Associate degree

Tools

DTS

DISS

ETMS2

SharePoint

Job description

Description KSA Integration is a Service-Disabled Veteran-Owned Small Business (SDVOSB) that provides business and management solutions through two core portfolios: (1) Warrior Readiness, and (2) Warrior Care. We are a rapidly growing government contractor that has built a reputation for focused customer service, on-time performance, and continuous improvement. To demonstrate this, KSA has been awarded the Inc. Best Workplaces, a prestigious list of businesses recognized for the value placed on company culture, standout worker benefits, and the prioritization of employee well-being, every year from 2019 to 2025. KSA also earned recognition on the Best for Vets List by Military Times from 2019 to 2025 and garnered the Department of Labor “Hire Vets” Platinum Medallion Award from 2021 to 2025.

Position Overview:

This position supports the anticipated U.S. Marine Corps Program Office Support effort at Marine Corps Base Quantico, VA as an Administrative Assistant. The Administrative Assistant runs the daily administrative processes that keep a Marine Corps program office moving, reporting to the Administrative Officer and supporting Government leadership in a cleared environment. (Labor Category: Admin Assistant, Junior)

This Position is Contingent Upon Award

Benefits

• Medical, Dental, Vision (82% of employee’s premium paid by company, 25% towards dependents)
• HSA / FSA Medical Plans
• PTO
• Flexible Work Environment and Encourage Work/Life Balance
• 401K with Company Match
• Observes all federal holidays
• Professional Development/Tuition Reimbursement Program
• Annual Career Development Process

Job Type: Full-time/Exempt

Location: MCB Quantico, VA (On-Site)

Anticipated Start Date: December 2026, contingent upon contract award.

Position Responsibilities

• Populate and deliver the program Morning Report every workday
• Actively manage Government Program Manager and Deputy Program Manager calendars, flagging schedule conflicts early and confirming conference rooms
• Review travel requests in the Defense Travel System (DTS) against requirements before routing for approval; process travel orders and vouchers
• Submit Defense Information System for Security (DISS) visit requests and System Authorization Access Request (SAAR) forms accurately the first time
• Review, route, track, and consolidate external taskers in ETMS2 with recommendations for Program Manager approval
• Move action items through the Action Tracking Database with status posted to the program SharePoint site
• Run new employee check-in as a repeatable checklist: seat, phone, portal roster, and supplies

Requirements Position Requirements:

• Four (4) years of relevant administrative experience
• Active SECRET security clearance required.
• Proficiency with Microsoft Office and shared calendar management

Preferred Skills/Experience

• Experience with DTS, DISS, ETMS2, and Marine Corps office administration
• Bachelor’s or Associate’s degree

United States of America: $55,000 USD — $75,000 USD

Base pay offered may vary depending on geography, job-related knowledge, skills, and experience. A full range of medical, financial, and/or other benefits, dependent on the position, is offered. KSA Integration is an equal opportunity employer.