Administrative Assistant

Ranken-Technical-College-1; St. Louis (MO); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Life/AD&D Insurance

Disability Insurance

Health Spending Accounts

Tuition reimbursement

403(b) retirement plan

Pension plan

PTO: 15 days

Job summary

Ranken Technical College in St. Louis is seeking an Administrative Assistant to provide essential support to the Vice Presidents and campus operations.

The role involves data gathering, preparing correspondence, and welcoming visitors, while handling routine tasks like scheduling and filing. Responsibilities include coordinating Academic Discipline Review Board hearings, maintaining student records, attending meetings, and supporting special projects and campus events.

Qualifications

• High school diploma required; associate degree preferred.
• Superior customer service and communication skills in person, writing, phone, and email.
• Ability to assist students, parents, faculty and staff professionally and confidentially.
• Self-starter who can work independently and in a team.
• Five years of increasingly responsible administrative assistant experience; demonstrated computer experience and customer service experience.

Responsibilities

• Prepare correspondence and reports including gathering needed data.
• Tracks calendars, schedules appointments, and greets visitors.
• Performs routine administrative duties such as answering phone calls, filing, creating copies, coordinating mailings, faxing, scanning, etc.
• Coordinates and prepares for Academic Discipline Review Board hearings; compiles notes and emails results; maintains student records.
• Attends meetings, compiles notes, and files meeting minutes.
• Plans and coordinates special projects and campus events as assigned.
• Creates Letters of Appointment prior to the start of each semester and submits to payroll.
• Responsible for communicating, planning, and coordinating Summer Camps for middle and high school kids.
• Performs Backflow processing for Workforce Development.

Skills

Customer service

Communication

Organization

Multi-tasking

Teamwork

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office Suite

Microsoft Outlook

Job description

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Description

College Overview

Ranken Technical College has been helping students experience success for over 100 years. Ranken is more than a college; it's an experience that provides students with the knowledge and training necessary to launch and maintain successful careers in fields such as automotive, construction, electrical, information technology and manufacturing. Ranken's modern facilities, state-of-the-art shop equipment and abundant resources provide an excellent environment for comprehensive technical education. The College's three-pronged approach to teaching - hands-on technical experience, general education and professionalism - gives our students the competitive edge, proven by our 96 percent job placement rate within six months of graduation.

Purpose of the Role

Provides administrative assistance to the Vice Presidents of the College.

Responsibilities

• Prepare correspondence and reports including gathering needed data.
• Tracks calendars, schedules appointments, and greets visitors.
• Performs routine administrative duties such as answering phone calls, filing, creating copies, coordinating mailings, faxing, scanning, etc.
• Coordinates and prepares for Academic Discipline Review Board (ADRB) hearings. Compiles notes during the hearings and emails results following. Maintains student records regarding attendance, discipline, and ADRB results.
• Attends various meetings, compiles notes during, and files meeting minutes after.
• Plans and coordinates special projects and campus events as assigned.
• Creates Letters of Appointment prior to the start of each semester and submits to payroll prior to the deadline.
• Responsible for communicating, planning, and coordinating Summer Camps for middle and high school age kids.
• Performs Backflow processing for Workforce Development.

Qualifications

• Required: High school education with college business courses; associate degree preferred.
• Superior customer service skills with excellent interpersonal and communication skills in person, writing, over the telephone, and via email.
• Ability to assist students, parents, College faculty and staff, and all other individuals in a professional, confidential, and respectful manner.
• Self-starter with ability to work independently and as a team member.
• Ability to multi-task, excellent organizational and time-management skills, accuracy and attention to details.
• Displays a positive work attitude.
• Required: Five years of increasingly responsible administrative assistant experience; demonstrated computer experience; and customer service experience.

Note - Some evening and/or weekend hours will be required to participate in campus events.

Benefits

• Medical, Dental, Vision, Accident, and Pet Insurance
• Company paid Life/AD&D and Short/Long-term Disability
• Health, Flexible, and Dependent Care Spending Accounts
• Employee Assistance Program (Free)
• Tuition reimbursement of up to $2000 per year (Eligible after one year)
• 403(b) savings plan with matching contributions (Eligible on day one)
• Pension Plan (Eligible after 5 years of service)
• PTO: 15 days accrued in first year
• Holidays: 10 paid plus a paid Winter Break (Christmas through New Years Day)

Full-Time/Part-Time Full-Time

Position Administrative Assistant

Exempt/Non-Exempt Non-Exempt

Req Number ADM-26-00003

Open Date 8/19/2026

Location St. Louis

This position is currently accepting applications.