Administrative Assistant

Concero; St. Louis (MO); On-site; USD 19,000 - 30,000; Part time

Job summary

Concero is seeking a Temporary Administrative Assistant to support a six-month building move, providing organizational and administrative backing. You will help plan move activities, organize records, track tasks, and facilitate communication across departments to ensure a smooth transition.

Responsibilities include general admin tasks, data entry, file organization, and supporting HR and other teams on diverse projects.

Qualifications

• High school diploma or equivalent required; additional administrative training or experience preferred.
• Previous administrative, clerical, office coordination, or project support experience preferred.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
• Ability to maintain accurate records, manage multiple assignments, and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating with employees across multiple departments.
• Flexibility to assist with hands-on organizational tasks and changing priorities.
• Ability to handle confidential information with discretion.

Responsibilities

• Support move planning and execution for the six-month project.
• Coordinate packing, labeling, relocation, and organization of office supplies, equipment, and furniture.
• Maintain records of items to be moved and their disposition (retained, donated, disposed).
• Coordinate with internal departments, vendors, and service providers as needed.
• Scan, file, organize, and maintain electronic and physical records.
• Prepare documents, enter data, copy, print, and maintain spreadsheets.
• Organize shared files, storage areas, and office materials.
• Ensure documents are stored in accordance with retention policies.
• Provide general office support to HR and other departments.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Independent work

Multidepartment collaboration

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Word

Excel

Job description

The Temporary Administrative Assistant will provide administrative and organizational support to us during a six-month period, with a primary focus on supporting the planning and execution of the company's building move. This role will assist with coordinating move-related activities, organizing records and materials, tracking tasks, and supporting communication between departments to help ensure a smooth transition. In addition, this individual will provide general administrative assistance and support other projects and tasks as assigned by the HR Manager and leadership.

Key Responsibilities

Building Move & Transition Support

• Assist with planning, organizing, and coordinating activities related to the company's office and warehouse move.
• Help coordinate the packing, labeling, relocation, and organization of office supplies, equipment, furniture, files, and other materials.
• Assist with organizing and maintaining records of items to be moved, retained, donated, or disposed of.
• Coordinate with internal departments, vendors, and service providers as needed to support move-related activities.

General Administrative Support

• Scan, file, organize, and maintain electronic and physical records.
• Assist with document preparation, data entry, copying, printing, and maintaining spreadsheets.
• Organize shared files, office supplies, storage areas, and administrative materials.
• Assist with maintaining accurate records and ensuring documents are stored appropriately.
• Assist with reviewing, sorting, and organizing company documents in accordance with established record retention policies.
• Provide general office support to HR and other departments as assigned.

Additional Project & Departmental Support

• Assist with special projects, process improvements, and other administrative initiatives as assigned.
• Track assigned tasks, follow up on outstanding items, and provide status updates to the HR Manager.
• Maintain confidentiality when handling company records, employee information, and other sensitive materials.
• Perform other duties as needed to support business operations.

Qualifications

• High school diploma or equivalent required; additional administrative training or experience preferred.
• Previous administrative, clerical, office coordination, or project support experience preferred.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
• Ability to maintain accurate records, manage multiple assignments, and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating with employees across multiple departments.
• Flexibility to assist with hands-on organizational tasks and changing priorities.
• Ability to handle confidential information with discretion.