Administrative Assistant

TBG | The Bachrach Group; Spring (TX); On-site; USD 40,000 - 50,000; Full time

Job summary

TBG | The Bachrach Group is partnering with a large oilfield services company to recruit an Administrative Assistant / Office Manager in Spring, TX. The role requires at least 4 years of office experience within corporate or financial services, and a Bachelor's degree is highly preferred while a HS diploma is required.

You will manage front desk operations, support leadership with administrative work, coordinate events, and oversee vendor setup and invoicing to keep the office compliant and

Qualifications

• Minimum 4 years of office administration experience.
• Experience in a corporate or financial services environment preferred.
• Bachelor's degree preferred; HS diploma required.
• Experience with vendor setup and invoice processing.
• Ability to manage multiple priorities in a busy environment.

Responsibilities

• Act as a main point of contact for office needs and day-to-day administrative tasks.
• Assist leadership with administrative work, organization, and projects.
• Manage front desk operations, including visitors, phone calls, mail, and deliveries.
• Coordinate mail, deliveries, and courier services for the office and business needs.
• Organize company events, lunches, customer visits, executive meetings, conferences, and employee activities.
• Review vendor invoices for accuracy and follow up as needed.
• Help onboard new vendors and maintain vendor records for audits.

Skills

Administrative tasks

Vendor management

Event coordination

Communication skills

Education

Bachelor's degree in Business Administration

HS Diploma or equivalent

Tools

Microsoft Office

Vendor management systems

Job description

TBG | The Bachrach Group is partnered with one of the largest oilfield services companies globally on their search for an ADMINISTRATIVE ASSISTANT / OFFICE MANAGER. The ideal candidate will have at least 4 years of office administrative experience within a corporate or financial services environment. A Bachelor's Degree in Business Administration or any related field is highly preferred and a HS Diploma or equivalent is required.

RESPONSIBILITIES AND QUALIFICATIONS:

• Act as a main point of contact for office needs, communication, and day-to-day administrative tasks.
• Assist leadership with administrative work, organization, projects, and follow-up to keep priorities on track.
• Manage front desk operations, including visitors, phone calls, mail, and deliveries.
• Keep the office running smoothly by managing supplies, kitchen needs, catering, and general facilities requests.
• Coordinate mail, deliveries, and courier services for the office and business needs.
• Organize company events, lunches, customer visits, executive meetings, conferences, holiday gatherings, and employee activities.
• Coordinate event details such as schedules, catering, supplies, vendors, and budgets.
• Help create a welcoming and organized office environment by anticipating needs and making sure meetings and events run smoothly.
• Review vendor invoices for accuracy before payment and follow up on invoices that are on hold or need additional information.
• Help onboard new vendors by collecting and organizing required documents and approvals.
• Assist with vendor verification, banking information, and documentation required for internal controls.
• Keep vendor and invoice records accurate and organized to support audits and compliance.
• Provide administrative support to different departments, managers, and executives.
• Manage multiple priorities, including routine tasks and time-sensitive requests.
• Recognize problems or gaps and take initiative to resolve them or involve the appropriate person when needed.
• At least 4 years of experience in office administration, operations, accounting support, or a related area.
• Background working with accounting, finance, operations, or leadership teams.
• Experience organizing meetings, events, office activities, or visits from customers and partners.
• Familiarity with vendor setup, maintaining vendor records, and handling invoice-related tasks.
• Able to work comfortably in a busy, changing environment while managing several responsibilities at once.

Location: Spring, TX 77380

Schedule: Fully ONSITE

Salary range: $40,000 - $50,000 + bonus eligible

****Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.****