Administrative Assistant

State-of-South-Carolina; South Carolina; On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive salary

15 vacation days

15 sick days

13 holidays

Job summary

University of South Carolina seeks an organized Administrative Assistant to support the Maintenance Teams. You will handle payroll processing in PeopleSoft, maintain personnel records, and serve as the primary contact for the department both in person and by phone.

The role requires strong administrative skills, attention to detail, and the ability to manage schedules, attendance, and on-call calendars while collaborating with leadership to keep operations running smoothly.

Qualifications

• Bachelor's degree or equivalent; 1 year work experience related to the job, or high school diploma with 5 years directly related experience.
• Experience in tracking and entering time worked into a payroll system.

Responsibilities

• Processes payroll for the maintenance staff in PeopleSoft.
• Prepares and manages personnel paperwork and updates staff rosters.
• Answers calls, handles reception, and manages calendars and scheduling.
• Maintains uniform inventory and orders uniforms; submits monthly mileage sheets.
• Creates attendance reports and maintenance on-call calendars.

Skills

Payroll knowledge

Administrative support

Communication

Multitasking

Education

Bachelor's degree

High school diploma with 5 years related experience

Tools

PeopleSoft

Microsoft Office

Calendaring systems

Job description

Administrative Assistant Department

SAAS Custodial, Move Crew and Facilities Administration Advertised Salary Range: Part/Full Time: Full Time.

About UofSC

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond. Inclusive Excellence Statement

Advertised Job Summary

• Are you an organized, detail-oriented professional who enjoys keeping a busy team running smoothly?
• Do you thrive in a fast-paced environment where your administrative skills make a meaningful difference each day?
• Are you looking for an opportunity to support essential campus operations while building meaningful professional relationships?
• Do you enjoy being the go-to person who helps a team stay connected, prepared, and on track? We Have the Job for You!

Position Summary

The Administrative Assistant supports the Maintenance Teams by processing payroll and hiring documentation and providing administrative assistance as directed by the Manager of Facilities Administration. This position serves as the primary point of contact for the Maintenance Department, welcoming visitors and responding to inquiries in person and by phone.

Key Responsibilities

• Processes payroll for the Maintenance staff within PeopleSoft. This includes coordinating with supervisors to obtain hours, entering the time and reconciling leave sheets to leave taken.
• Prepares, updates, and manages personnel paperwork for employees of the department. Regularly updates staff rosters in addition to producing rosters with emergency information, and rosters for other special events/situations.
• Provides administrative support for the Maintenance leadership teams including being the primary person to answer all calls, reception, and correspondence including but not limited to managing calendars and scheduling meetings taking minutes and scheduling interviews.
• Maintains the uniform inventory closet and orders uniforms as needed throughout the academic year, submitting monthly mileage sheets for department owned state vehicles, ordering office supplies, as well as other administrative tasks.
• Creates and maintains attendance reports for maintenance areas to be reviewed by leadership with the purpose of ensuring that attendance standards are being met. Creates and maintains yearly Maintenance On-Call calendar and assists with custodial On-Call calendar as needed.

Perks

• Competitive salary + some of the BEST benefits you can find!
• 15 paid vacation days
• 15 paid sick days
• 13 paid holidays (including an extended December holiday)
• An engaging and collaborative environment. https://www.youtube.com/watch?v=BALBcUSl7ck

Knowledge/Skills/Abilities

• Demonstrated skills in the use of a computer, printer, copier, and telephone. Knowledge and use of professional etiquette is required, and the Facilities Operations Coordinator will be polite, helpful, interested, and diligent in serving all who enter or telephone the office.
• This position has been designated as essential personnel during inclement/ hazardous weather and other emergencies.

Preferred Qualifications

• Bachelor's degree and 1 year work experience related to the job, or high school diploma and 5 years directly related to the area of employment.
• Experience in tracking and entering time worked into a payroll system.

Job Close Date

11/06/2026

Benefits

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions. je-7e460c80f2614b88becbd253be9cec4e