Administrative Assistant

Dawson; Hilliard (OH); On-site; USD 58,000 - 75,000; Full time

Benefits offered by this job

Dental insurance

Medical insurance

Vision insurance

Disability insurance

401k Match

PTO/Holiday

Dynamic work environment

Hands-on Training

Job summary

Dawson is seeking an Administrative Support specialist to assist the Executive VP-Supply Chain, VP-Manufacturing, VP-Logistics, and others. The role spans meeting coordination, report preparation, invoice processing, and vendor setup in Oracle.

You will also support HR activities and handle confidential information for senior leaders in a fast-paced manufacturing environment. The position offers full benefits and a dynamic work setting, with standard hours Monday–Friday, 8:00am–5:00pm.

Qualifications

• Experience providing administrative support in a professional setting.
• Ability to plan, prioritize and organize diverse workload.
• Strong organizational and communication skills with confidentiality.
• Experience with ERP/office software and reporting tools.

Responsibilities

• Schedule and coordinate meetings, conferences, and executive travel.
• Develop, compile, and edit reports and presentations.
• Process invoices, track payments, and set up new vendors.
• Create purchase orders in Oracle for Supply Chain departments.
• Provide HR & talent support for the Supply Chain team, including onboarding.
• Prepare confidential information for Executive Leaders.
• Assist Supply Chain CIP tracking and distribution.
• Provide general support to Director-level positions in Supply Chain.

Skills

Organizational skills

Multitasking

Interpersonal skills

Attention to detail

Communication skills

Project management

Tools

Excel

PowerPoint

Oracle

Microsoft Office

Advanced Excel

Job description

Manufacturing & Water Management Solutions

$58,000k-$75,000k DOE

Monday-Friday, 8:00am-5:00pm

Under the direct supervision of the Administrative Manager, this position provides administrative support to the Executive Vice President-Supply Chain, Vice President-Manufacturing, Vice President-Logistics, Customer Service and Demand Planning, Vice President Advanced Engineering and Vice President Continuous Improvement. This position deals with a diverse group of important internal contacts in all levels of the organization, as well as external business associates, customers, vendors and visitors. Independent judgment is required to plan, prioritize and organize the diverse workload.

Why You’ll Love This Job:

• Full benefits: Dental, Medical, Vision, Disability
• 401k Match
• PTO/Holiday
• Dynamic work environment
• Hands-on Training

What You’ll Do:

• Scheduling and coordination of meetings, business conferences, programs, and Supply Chain executive team business travel
• Developing, compiling, and editing reports and presentations using Excel, PowerPoint, and other desktop software
• Receiving and processing invoices, tracking payments, and setting up new vendors
• Creating Purchase Orders in Oracle for Supply Chain departments
• HR & Talent support for the Supply Chain team, including scheduling travel, interview agendas, and onboarding agendas for new hires
• Assembling highly confidential and time-sensitive information for Executive Business Leaders
• Managing, tracking, and distributing Supply Chain CIP’s
• General support to Supply Chain Director-level positions

What We’re Looking For:

• Ability to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple competing tasks and demands
• High level of interpersonal skills to handle sensitive and confidential situations; position continually requires demonstrated poise and tact
• Strong attention to detail in composing, typing, or proofreading materials, establishing priorities, and meeting deadlines
• Organizational skills and project management experience
• Knowledge of office administrative procedures
• Working knowledge of a variety of computer software applications including Microsoft Office, Word, Advanced Excel, PowerPoint, and Oracle
• Analytical ability to gather and summarize data for reports
• Excellent oral and written communication skills
• Professional appearance and telephone etiquette