Administrative Assistant

Tcom, Lp; Sioux Falls, Northern (SD, KY); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health and disability insurance

401(k) match

Flexible spending accounts/HSAs

EAP

Tuition reimbursement

Parental leave

Paid time off (PTO)

Company-paid holidays

Job summary

Aerostar is seeking a diligent administrative assistant to support daily operations and the leadership team. The role involves a mix of clerical tasks, document preparation, and coordination of meetings and events.

The ideal candidate has strong communication skills, proficiency with MS Office, and the ability to multitask in a fast-paced environment. This on-site position may require occasional overtime and travel for events.

Qualifications

• High school diploma or equivalent education.
• Minimum 2 years related administrative experience is preferred.

Responsibilities

• Provide service for incoming calls, visitors, and correspondence to the Aerostar office.
• Perform administrative functions such as creating documents, handling mail, ordering supplies, accepting deliveries, notary service, preparing expense reports, and maintaining filing.
• Coordinate meeting arrangements.
• Perform various routine administrative tasks for the leadership team.
• Assist with projects within Aerostar.
• Coordinate collection, storage, and distribution of marketing materials as applicable.
• Assist with event planning and logistics.
• Assist with facilities management and coordinate with vendors.
• Coordinate maintenance and parking with building management.

Skills

Communication skills

MS Office

Organizational skills

Multitasking

Teamwork

Education

High school diploma

Job description

Summary

Performs a variety of clerical and service functions to support the efficient operation of the division.

Essential Functions

• Provide service for incoming calls, visitors, and correspondence to the Aerostar office.
• Perform administrative functions such as creating documents, handling mail, ordering supplies, accepting deliveries, notary service, preparing expense reports, and maintaining filing.
• Coordinate meeting arrangements.
• Perform various routine administrative tasks for the leadership team.
• Assists with projects within Aerostar.
• Depending on role, may coordinate the collection, storage, and distribution of marketing materials.
• Assists with event planning and logistics.
• Assist with facilities management. May include coordinating with vendors and services providers.
• Coordinate maintenance and parking with building management company.
• Flex hours to support special events and occasional overtime.
• Demonstrate the Aerostar values in daily actions.
• Maintain a clean and safe work area. Follow established safety and ergonomic standards.
• May be called upon to perform comparable duties of a similar or related nature and/or assist in other areas as needed.
• Learning, understanding, continuously improving, and promoting the Aerostar’s quality management system in accordance with ISO standards.

Education and Experience

• High school diploma or equivalent education.
• Minimum 2 years related administrative experience is preferred.

Knowledge, Skills, and Abilities

• Exceptional oral and written communications, and customer service skills.
• Proficient with computers, including Microsoft Office programs.
• Strong organizational and problem-solving skills.
• Ability to be flexible and multitask.
• Team player who is self-motivated and has the ability to work with minimal supervision.
• Ability to communicate effectively with team members and leadership staff.
• Minimal travel may be required.
• Annual Motor Vehicle Record (MVR) check required. Refer to Aerostar Vehicle Operations Policy for guidelines.

Physical Requirements and Working Conditions

Physical Requirements: Required to sit, stand, walk, bend, and reach. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions: Exposure to a normal office environment. Position may occasionally require entering a production environment, including exposure to noise, moving machinery, and varied temperatures.

Benefits

TCOM offers a variety of benefits, including

• health and disability insurance
• 401(k) match
• flexible spending accounts/HSAs
• EAP
• tuition reimbursement
• parental leave
• paid time off (PTO)
• company-paid holidays.

Programs and eligibility may vary based on hire date, classification, and schedule.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.