Administrative Assistant

FM Talent Source; Silver Spring (MD); On-site; USD 55,000 - 68,000; Full time

Job summary

FM Talent Source is looking for an Administrative Assistant in Silver Spring, MD. This is a full-time hybrid position that provides essential support for the Project Management Operations Department.

The ideal candidate will have a minimum of five years' experience, strong Microsoft Office proficiency, and skills in problem solving, organizational tasks, and project tracking.

Compensation ranges from $55,000 to $68,000 annually, depending on experience and qualifications.

Qualifications

• Minimum of five (5) years of experience.
• Experience in budgeting desirable.
• Ability to create and maintain tracking processes.

Responsibilities

• Provide high-quality customer service support.
• Schedule appointments and manage calendars.
• Support travel arrangements and financial tracking.

Skills

Microsoft Office Suite proficiency

Advanced Excel skills

Organizational skills

Analytical Thinking

Problem Solving

Tools

Smartsheet

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

SCA, Full-Time Silver Spring, MD, US

2 days ago Requisition ID: 1722

Salary Range: $55,000.00 To $68,000.00 Annually

We are seeking an Administrative Assistant for a full-time opportunity with FM Talent Source. This is currently a hybrid position with two days in the office. The Administrative Assistant will provide necessary support for tasks in the organization for Project Management Operations Department supporting the implementation of project goals as directed. These include preparing reports, managing schedules, tracking progress, resolving issues, communicating with PMs, staff, etc. The administrative assistant will coordinate tasks needed for other departments such as providing quality assurance, financial coordination support, travel coordination, reporting, administrative assistant tasks, etc.

Job Description

• Provide high-quality customer service support
• Ensure positive, professional working relationships across the departments when collaborating and communicating.
• Schedule appointments and maintain and calendar as needed. Complete administrative tasks such as meeting minutes, preparing reports, scheduling meetings, and maintaining systems
• Support the operations team travel process. Coordinate travel arrangements, prepare itineraries, plan logistics, and support expense reports process
• Screen inquiries, visitors, and correspondence, and route accordingly
• Maintain confidentiality of highly sensitive information
• Manage complex office administrative work requiring the use of independent judgment and initiative
• Support the logistical contracts as needed
• Coordinate with team members to monitor progress on projects and tasks, providing assistance when needed
• Support invoice process, tracking financials, and preparing budget reports
• Support the hiring orientation process
• Maintain and organize files of records related to projects, including meeting notes and correspondence
• Perform quality assurance for outgoing documents
• Create and distribute reports for the department, to include 4DX, Quality, monthly report
• Other duties as assigned

Qualifications

Minimum of five (5) years of experience.

Proficient in Microsoft Office tools (Word, PowerPoint), advanced Excel skills

Smartsheet use experience, (developer capabilities highly desirable)

Experience in budgeting desirable

Must have proficient organizational skills, attention to detail, and the ability to create and maintain tracking processes.

Competencies

• Analytical Thinking: Analytical and critical thinking – must be able to proactively anticipate issues and solve problems in advance. Uses intuition and experience to complement data. Sees both the big picture and the details. Ability to work independently in developing and executing.
• Problem Solving: Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Technical Skills: Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Ethics: Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Judgment: Displays willingness to make decisions; Includes appropriate people in decision-making process; makes timely decisions.
• Motivation: Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles.
• Planning/Organizing: Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources.
• Professionalism: Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality: Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Initiative: Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Looks for and takes advantage of opportunities; Asks for and offers help when needed
• Reliability: takes responsibility for assignments, available and accessible to support, follows through on commitments, complete tasks efficiently, and maintains consistent performance over time to deliver results.

Compensation Range: The salary range provided is determined by market value, internal equity, and the candidate's experience and qualifications. Offers will be extended within this range, though not all candidates will receive an offer at the upper limit.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law.