Administrative Assistant

St Odilia; Shoreview (MN); On-site; USD 38,000 - 52,000; Full time

Job summary

St. Odilia School in Shoreview, MN is seeking a full-time administrative assistant to support the principal, front office team, and faculty. The role involves managing supplies, billing, tuition processes, and communications with families and the public school district.

The ideal candidate will be detail-oriented, able to handle deposits and attendance records, and assist with fundraising events such as the School Marathon and Bloom.

Responsibilities

• Order supplies, textbooks, and other materials.
• Maintain billing and oversee tuition contracts and payments.
• Collaborate with the public school district for reimbursement, billing, and payments.
• Assist with the Federal Hot Lunch Program compliance.
• Process deposits and maintain daily attendance records.
• Collaborate with fundraising chairs for the School Marathon and Bloom.

Job description

St. Odilia School is seeking a full-time administrative assistant. This person will work closely with the principal, assistant principal, front office team (3 other admin assistants), the Parish Finance Manager, and the faculty/staff, students, and families of St. Odilia School.

St. Odilia School is a thriving Catholic school, and the front office is fast-paced and busy, assisting students, families, and faculty & staff.

Some of the many duties this person would be responsible for include:

• Complete ordering of supplies, textbooks, and more
• Maintain billing
• Oversee tuition contracts, payments, and billing
• Work with the public school district and other sources for reimbursement, billing, and payments
• Assist with the Federal Hot Lunch Program compliance
• Complete deposits
• Assist in maintaining daily attendance records
• Work collaboratively with fundraising chairs for the School Marathon and Bloom