Administrative Assistant

The Facilities Group; Shelbyville (IN); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health

Vision

Dental

Life

401k

Job summary

The Facilities Group National is seeking an organized Administrative Assistant to support our client services and operations. You will perform a range of administrative tasks including payroll processing, onboarding new hires, and coordinating safety training, with an emphasis on accurate documentation and clear communication.

The role requires basic computer skills, the ability to work independently or with a team, and bilingual English/Spanish is highly preferred.

Qualifications

• Administrative experience and basic computer skills required.
• Ability to manage time efficiently and work independently or with a team.
• Knowledge of warehouse operations and cleaning procedures is preferred.
• Bilingual English/Spanish is highly preferred.

Responsibilities

• Overseepayroll processing.
• Assistnew hires withtheapplicationprocess.
• Assistwith onboarding employees on their first day of work.
• Provide employee safety training.
• Guideteam members and new hiresthrough any challenges in using ADP.
• Send emailsand other forms of communication as needed.
• Help with office documents as needed.
• Provide employee safety training.
• Assist Site Manager with any other duties as needed.

Skills

Time management

Independent worker

Team player

Bilingual English/Spanish

MS Office proficiency

Payroll support

Education

High school diploma or GED

Tools

ADP

MS Office (Outlook, Excel, Word, Teams)

Outlook

Excel

Word

Teams

Job description

Who We Are

The Facilities Group of companies provide a comprehensive suite of janitorial and maintenance services to a variety of industries, including healthcare, education, logistics, finance, commercial, and industrial facilities. Our principle of providing best in class service not only guides how we treat our clients but is also the foundation of our company culture. We understand the importance of culture for our employees and believe in creating an empowering professional environment with a sense of community and opportunity.

What We Are Looking For

The Facilities Group National is looking for an organized Administrative Assistant to support our client services. You will be responsible for completing a variety of administrative tasks to support our operational teams. To work well in this role, you should have some administrative experience and basic computer skills.

Administrative Assistant Responsibilities

• Overseepayroll processing.
• Assistnew hires withtheapplicationprocess.
• Assistwith onboarding employees on their first day of work.
• Provide employee safety training.
• Guideteam members and new hiresthrough any challenges in using ADP.
• Send emailsand other forms of communication as needed.
• Help with office documents as needed.
• Provide employee safety training.
• Assist Site Manager with any other duties as needed.

Administrative Assistant Requirements

• Ability to manage your time efficiently.
• Work well when supervisors are not present.
• Able to work independently or with a team.
• Knowledge of warehouse operations and cleaning procedures(Preferred).
• Familiar with tools used in dailywarehousework and how they function(Preferred).
• Bilingual: English/Spanish (Highly Preferred).
• Able to useMS Office products (Outlook, Excel, Word, Teams, etc.)
• High school diploma, GED, or suitable equivalent.
• Authorized to work in the U.S. – We Use E-Verify.

Benefits

Administrative Assistant Benefits ( Full Time Employees):

• Health
• Vision
• Dental
• Life
• 401k
• The Facilities Group National is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Our commitment extends beyond preventing discrimination and harassment; it’s about creating an environment where diverse backgrounds and perspectives are valued. We believe in the power of our people, the ideas they bring, and what we can accomplish together.
• Consistent with the Americans with Disabilities Act (ADA), all state & federal requirements, it is the policy of The Facilities Group National to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause undue hardship. The Facilities Group National also provides reasonable accommodations as required under the Pregnant Workers Fairness Act (PWFA) for limitations related to pregnancy, childbirth, or related medical conditions. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruitment Team 813-425-1985

Monday-Friday, 8:00AM-4:00PM