Administrative Assistant

Onvo; Scranton (Lackawanna County); On-site; USD 36,000 - 54,000; Full time

Job summary

Onvo is seeking an Administrative Assistant to provide organized, proactive support to multiple departments. You will prepare and edit documents, organize filing systems, answer calls, and handle invoices and expenses with discretion.

The role requires strong communication, excellent organizational skills, and the ability to multitask in a fast-paced environment while maintaining confidentiality. This is a professional office position within a collaborative team.

Qualifications

• High school diploma or equivalent required.
• 2+ years as an Administrative Assistant or similar role preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to prioritize tasks.
• Attention to detail and problem-solving abilities.
• Ability to handle multiple tasks for multiple managers in a fast-paced environment.

Responsibilities

• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and maintain physical and electronic filing systems.
• Answer and direct phone calls.
• Process invoices, expense reports, and other financial documents.
• Handle confidential information with discretion and professionalism.
• Perform general office duties such as photocopying, scanning, and faxing.

Skills

Excellent communication

Organizational skills

Time management

Attention to detail

Problem-solving

Multitasking in fast-paced environment

Education

High school diploma or equivalent

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Job description

Job Description:Onvo is seeking a highly organized and proactive Administrative Assistant to provide support to multiple departments.Job Responsibilities:* Prepare and edit correspondence, reports, presentations, and other documents.* Organize and maintain physical and electronic filing systems.* Answer and direct phone calls* Process invoices, expense reports, and other financial documents.* Handle confidential information with discretion and professionalism.* Perform general office duties such as photocopying, scanning, and faxing.Job Qualifications:* High school diploma or equivalent.* Proven experience as an Administrative Assistant or in a similar administrative role.* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).* Excellent written and verbal communication skills.* Strong organizational and time management skills with the ability to prioritize tasks effectively.* Attention to detail and problem-solving skills.* Ability to handle multiple tasks for multiple managers in a fast-paced environment.Work Environment:The job operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, copier, fax machine, scanner and file cabinets.Disclaimer:The list of Principal Duties, Essential Functions, and Basic Qualifications is illustrative but not exhaustive. Management reserves the right to revise the job description and to require that other tasks be performed when the circumstances of the job change without notice.Onvo is an equal opportunity employer. Onvo maintains a work environment in which Team Members are treated fairly and with respect and in which discrimination of any kind will not be tolerated. In accordance with federal, state and local laws, we recruit, hire, promote and evaluate all applicants and Team Members without regard to race, color, religion, sex, age, national origin, ancestry, familial status, marital status, and sexual orientation or preference, gender identity or expression, citizenship status, disability, veteran or military status, genetic information, domestic or sexual violence victim status or any other characteristic protected by applicable law. Unlawful discrimination will not be a factor in any employment decision.