Administrative Assistant

Fred Astaire Dance Studios; Scottsdale (AZ); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

401 K with 3 % match

Career growth opportunities

Job summary

Fred Astaire Dance Studios Paradise Valley is seeking an Administrative Assistant to support daily studio operations with a proactive, organized, and personable approach. You will welcome students and guests, handle inquiries, schedule lessons and events, maintain records, and assist with enrollment, payments, and promotions.

The role emphasizes strong communication, reliability, and the ability to work independently or as part of a team in a lively, people-focused environment.

Qualifications

• Excellent verbal and written communication skills are essential.
• Strong organizational and time-management abilities are required.
• Attention to detail and the ability to multitask in a busy front-desk environment are crucial.
• Professional, friendly, and customer-service oriented demeanor is needed.

Responsibilities

• Greet students and guests warmly and professionally.
• Answer calls, emails, and messages promptly and courteously.
• Schedule private lessons, group classes, and studio events; manage calendar.
• Maintain accurate student records and administrative information.
• Assist with enrollment, payments, and account updates; handle transactions.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Attention to detail

Multitasking

Customer service

Professional demeanor

Team collaboration

Tools

Scheduling software

Job description

Fred Astaire Dance Studios - Paradise Valley is looking for a professional, organized, and personable Administrative Assistant to support the daily operations of our dance studio.

The Administrative Assistant plays an important role in creating an exceptional experience for our students and guests. This position combines administrative responsibilities with customer service and requires someone who is comfortable working in a dynamic, people-focused environment.

Responsibilities

• Welcome students and guests in a warm, professional, and friendly manner
• Answer phone calls, emails, and messages promptly and professionally
• Schedule and coordinate private dance lessons, group classes, appointments, and studio events
• Maintain accurate student records, schedules, and administrative information
• Assist with student enrollment, payments, packages, and account updates
• Communicate with current and prospective students regarding lessons, events, and studio activities
• Follow up with prospective students and existing clients as needed
• Support studio promotions, showcases, competitions, and special events
• Coordinate communication between students, instructors, and studio management
• Maintain a clean, organized, and welcoming front desk and studio environment
• Process transactions and maintain accurate administrative records
• Assist with daily studio opening and closing procedures
• Support management and instructors with administrative and organizational tasks
• Help ensure studio policies and procedures are followed
• Contribute to a positive, professional, and team-oriented studio culture
• Previous experience in administrative, front-desk, customer service, hospitality, or a similar role preferred
• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• Excellent attention to detail
• Ability to multitask, prioritize responsibilities, and work efficiently in a busy environment
• Professional, friendly, and confident personality
• Strong customer service skills and a genuine enjoyment of working with people
• Comfortable using computers, email, scheduling software, and basic office applications
• Ability to learn new software and systems quickly
• Reliable, punctual, and responsible
• Ability to work independently as well as part of a team
• Flexible availability, including evenings and occasional weekends
• Previous dance experience is not required; an interest in ballroom dancing is a plus
• 401 K with 3 % match and future career growth.

Ideal Candidate

The ideal candidate is proactive, dependable, organized, and positive. They understand that the front desk is often the first point of contact for our students and are committed to providing a welcoming and professional experience.

A passion for customer service, strong communication skills, and the ability to create positive relationships with students and team members are highly valued.