Administrative Assistant

Fred Astaire Dance Studio; Scottsdale (AZ); On-site; USD 39,000 - 52,000; Full time

Benefits offered by this job

401K with 3% match

Career growth opportunities

Job summary

Fred Astaire Dance Studios – Paradise Valley is seeking a professional Administrative Assistant to support daily studio operations and deliver an exceptional experience for students and guests. You will handle front desk duties, scheduling, enrollment processes, and communications with staff and clients.

The role emphasizes organization, reliability, and a friendly, professional demeanor in a fast-paced, people-focused setting.

Qualifications

• Experience in administrative, front-desk, or customer service roles.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to multitask and work efficiently in a busy environment.
• Professional, friendly and confident personality.
• Comfortable using computers and scheduling software.

Responsibilities

• Welcome students and guests in a warm, professional manner.
• Answer phone calls, emails, and messages promptly and professionally.
• Schedule and coordinate lessons, classes and events.
• Maintain accurate student records and schedules.
• Assist with enrollment, payments, and account updates.
• Communicate with students regarding lessons and events.
• Support promotions, showcases, and special events.
• Coordinate communication between students, instructors, and management.
• Maintain a clean, welcoming front desk and studio environment.
• Process transactions and maintain administrative records.
• Assist with opening and closing procedures.
• Support staff with administrative tasks.
• Ensure studio policies are followed.
• Contribute to a positive studio culture.

Skills

Communication skills

Organizational skills

Time management

Attention to detail

Multitasking

Customer service

Computer literacy

Scheduling software

Team player

Reliability

Tools

Scheduling software

MS Office

Email client

Job description

Fred Astaire Dance Studios - Paradise Valley is looking for a professional, organized, and personable Administrative Assistant to support the daily operations of our dance studio.

The Administrative Assistant plays an important role in creating an exceptional experience for our students and guests. This position combines administrative responsibilities with customer service and requires someone who is comfortable working in a dynamic, people-focused environment.

Responsibilities

• Welcome students and guests in a warm, professional, and friendly manner
• Answer phone calls, emails, and messages promptly and professionally
• Schedule and coordinate private dance lessons, group classes, appointments, and studio events
• Maintain accurate student records, schedules, and administrative information
• Assist with student enrollment, payments, packages, and account updates
• Communicate with current and prospective students regarding lessons, events, and studio activities
• Follow up with prospective students and existing clients as needed
• Support studio promotions, showcases, competitions, and special events
• Coordinate communication between students, instructors, and studio management
• Maintain a clean, organized, and welcoming front desk and studio environment
• Process transactions and maintain accurate administrative records
• Assist with daily studio opening and closing procedures
• Support management and instructors with administrative and organizational tasks
• Help ensure studio policies and procedures are followed
• Contribute to a positive, professional, and team-oriented studio culture

Requirements

• Previous experience in administrative, front-desk, customer service, hospitality, or a similar role preferred
• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• Excellent attention to detail
• Ability to multitask, prioritize responsibilities, and work efficiently in a busy environment
• Professional, friendly, and confident personality
• Strong customer service skills and a genuine enjoyment of working with people
• Comfortable using computers, email, scheduling software, and basic office applications
• Ability to learn new software and systems quicklyReliable, punctual, and responsible
• Ability to work independently as well as part of a team
• Flexible availability, including evenings and occasional weekends
• Previous dance experience is not required; an interest in ballroom dancing is a plus

Ideal Candidate

The ideal candidate is proactive, dependable, organized, and positive. They understand that the front desk is often the first point of contact for our students and are committed to providing a welcoming and professional experience.

A passion for customer service, strong communication skills, and the ability to create positive relationships with students and team members are highly valued.

Benefits

401 K with 3 % match and future career growth.