Administrative Assistant

Sartell-St; Sartell (MN); On-site; USD 30,000 - 41,000; Full time

Job summary

Oak Ridge Early Learning Center is seeking an Administrative Assistant for a 12‑month, full‑time position. The role supports the building principal with clerical tasks, reports, calendars, and communications to staff, students, and families.

The successful candidate will manage time cards, forms, event coordination, and confidential student records while ensuring smooth office operations and adherence to policies. This on‑site role offers stability and year‑round hours.

Qualifications

• Must have a high school diploma and at least three years of administrative assistant experience.
• Strong organizational, grammar, typing, and computer skills required.
• Ability to develop and maintain effective working relationships with staff, students, and the public is essential.
• Experience in a school office setting and handling confidential information is preferred.

Responsibilities

• Provides clerical and managerial assistance to the building principal. Creates reports, handbooks, newsletters, calendars, and special projects.
• Ensures that decisions in the Principal's absence follow proper procedures and policies; serves as liaison between schools, district and transportation offices.
• Receives, verifies, and routes time cards, leave requests, and various forms; coordinates events like parent‑teacher conferences and graduations.
• Maintains accurate records for student activity funds and district funds; processes requisitions and cash deposits.
• Maintains confidential student files and coordinates student registration and enrollment information.

Skills

Organizational skills

Typing

Computer skills

Communication

Relationship building

Education

High school diploma

Tools

MS Office

Job description

Administrative Assistant

Oak Ridge Early Learning Center

12 month position

222 days; 8 hours/day

• Location:
  Oak Ridge Early Learning Center
  
• Date Available:
  ASAP
  

Description

The administrative assistantwill assure the smooth and efficient operation of the main office so that the needs of students, staff, and the community are met. Akey service that this position will provide is clerical and administrative assistance to the building Principal.

Essential Functions

• Provides clerical and managerial assistance to the building principal. Compile, develop, and design reports, handbooks, newsletters, calendars, and special projects for a variety of sources.
• Ensures that decisions made in absence of the Principal follow proper procedure and policy, and are reflective of Principal. Serves as a major program information resource person, acting as liaison between the schools, district office, and transportation office. Communicates pertinent information and directions to staff, students, parents, and visitors.
• Receives, verifies, and routes time cards, substitute forms, leave request forms, college approval forms, field trips forms, etc. Assists in coordinating events such as parent-teacher conferences, graduation set-up, teacher-in-service, and other events as they arise. Responsible for student announcements.
• Evaluates and handles emergencies concerning employees and/or students.
• Maintains accurate records for student activity fund and district fund accounts. Inputs requisitions for staff supplies. Prepares cash boxes for athletic events and makes bank deposits.
• Ensures substitute staff coverage for non-certified and certified staff for pre-arranged absences and short notice situations (e.g. emergencies and illnesses).
• Maintains inventory of supplies and materials for the office. Responsible for typing all purchase orders and processing orders upon arrival, including sending the invoice to the district office.
• Establishes, maintains, and issues proper use of confidential files for students. Coordinates student registration for building and for transfers out of building to another district. Maintains accurate enrollment information and assists in the student scheduling process.

Qualifications

The successful applicant must have a high school diploma and a minimum of three years of administrative assistant experience. Excellent organizational, grammar, typing, and computer skills are also required. Skill in developing and maintaining effective working relationships with supervisors, co-workers, other staff, students, and members of the public is essential for success. Prior experience working in a school office setting and with confidential information is preferred.

Work Hours

This is an 8 hour/day, 222 day/year position. The days will be spread out over a 12-month calendar, requiring a consistent work schedule throughout the summer which is set by the Principal.

Salary

Starts at $26.27/hr

Posting Closes

Internally 11/13/26, externally open until filled

Final offer is contingent upon board approval and a criminal background check.