Administrative Assistant

Relay Robotics, Inc.; San Jose (CA); On-site; USD 27,552 - 41,328; Part time

Benefits offered by this job

Collaborative work environment

Mission-driven culture

Opportunity for professional growth

Job summary

A pioneering robotics company is seeking an Administrative Assistant in San Jose, CA to provide office support, coordinate events, and manage schedules. The ideal candidate will be self-motivated, organized, and possess strong communication skills. This part-time role has potential to transition into full-time, offering an opportunity to grow within the company. Join a dynamic team dedicated to transforming healthcare through innovative robotics technology!

Qualifications

• 1-3 years of solid administrative experience.
• Pleasant, positive, professional attitude.
• Strong verbal and written communication skills.

Responsibilities

• Answering and screening phone calls.
• Scheduling meetings and events and updating calendars.
• Providing general support to the office and managing vendor relations.

Skills

Communication skills

Organizational skills

Proactivity

Attention to detail

Customer service

Professional appearance

Education

High School Diploma/GED

College coursework/degree preferred

Tools

Google Apps for Work

MS Office (Word, Excel, PowerPoint)

Job description

Seeking an Administrative Assistant, who is self‑motivated, action‑oriented, independent, reliable, and has excellent communication skills. Willing to take on new responsibilities and grow within company. This is a part‑time role but can become a full‑time role in the near future.

Reception: Be available to answer calls, greet and direct visitors (when in office) and vendors, receive deliveries and catering. Assist with scheduling and event planning.

Employee Experience: We are headquartered in San Jose but our team is spread across the US, Canada, Argentina, Spain, and the Philippines. Bring a creative and fun element to our team by organizing events, implementing perks, and making enhancements to our workspace. Support the CEO and other executives as needed with planning, scheduling, and conferences.

Workspace: We want the Administrator to have a sense of ownership and pride in our physical workspace. The Administrator is responsible for general upkeep, cleanliness, and supply management of the office.

Responsibilities

• Answering and screening phone calls
• Ensuring office area is tidy
• Ordering office supplies and maintaining inventory
• Maintaining both electronic and hard copy files
• Scheduling meetings and events and updating calendars
• Providing general support to the office and any issues that may arise
• Vendor management, contact the vendor to deal with office facility issues.
• Event coordinating.
• Manage/Coordinate shipments from factory and customer sites of robots.
• Willing to learn and take ownership of this growing function within Relay Robotics.

Qualifications

• Pleasant, positive, professional attitude
• 1-3 years of solid administrative experience
• High School Diploma/ GED required; College coursework/degree preferred
• Careful attention to detail
• Highly organized and proactive
• Work well in a fast paced environment, with changing priorities
• Professional appearance
• Phone etiquette required
• Strong verbal and written communication skills
• Must do things in a timely, professional, and accurate manner.
• General office/administrative skills: filing, typing, scheduling, faxing, copying, scanning, etc
• Open and proactive communicator with willingness to help others
• Well-versed in Google Apps for Work (Google Sheets, Docs, Slides, Drive, Calendar), MS Office (Word, Excel, PowerPoint)
• Growth minded
• Like to be awesome!

Why Join Us?

Be part of a pioneering robotics company that’s transforming healthcare.

Work with a collaborative, passionate, and smart team.

Play a key role in scaling an innovative technology that’s reshaping industries.

Enjoy a dynamic, mission-driven culture where your impact is tangible.

If you're excited by the opportunity to revolutionize healthcare through robotics and want to work in a high‑growth environment, we’d love to meet you.

Relay Robotics is proud to be an equal opportunity employer.