Administrative Assistant

CTC; San Jose (CA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Collaborative environment

Opportunities for development

Exposure to diverse teams

Job summary

A dynamic company in San Jose is seeking a Field Office Administrative Assistant to keep team operations running smoothly. The role involves organizing schedules, managing documentation, and assisting with reports and communications. Ideal candidates have 2–5 years of administrative experience and strong computer skills, with Japanese language skills as a plus. Join a collaborative environment that promotes growth and initiative, where no two days are the same.

Qualifications

• 2–5 years of administrative or office support experience preferred.
• High school diploma required, bachelor's degree is a plus.
• Strong computer skills in Word, Excel, and PowerPoint.

Responsibilities

• Keep documentation up to date and maintain clear communication.
• Organize meetings and manage calendars.
• Prepare reports and presentations.

Skills

Administrative support experience

Computer skills (Word, Excel, PowerPoint)

Japanese language skills

Education

High school diploma

Bachelor's degree preferred

Tools

SAP Ariba

Job description

As our Field Office Administrative Assistant, you’ll be the connector who keeps everything running smoothly. From coordinating schedules to supporting regional management, you’ll play a key role in ensuring our team stays organized, informed, and ready to deliver. This is more than just an admin role—it’s a chance to grow, contribute, and make an impact every day.

What You’ll Do

• Keep documentation up to date and maintain clear communication with regional management
• Organize meetings, video conferences, travel itineraries, and manage calendars
• Support team members who are traveling or working remotely
• Take notes during meetings and share materials with the team
• Prepare reports, presentations, and correspondence that make information clear and accessible
• Manage expense reports and reconcile charges accurately
• Welcome visitors, answer calls, and maintain a professional office environment
• Distribute mail, email, and internal communications
• Maintain filing systems and ensure information is easy to find
• Jump in on special projects and process improvements as needed

What We’re Looking For

• 2–5 years of administrative or office support experience (new grads welcome to apply)
• High school diploma required; bachelor’s degree preferred
• Strong computer skills (Word, Excel, PowerPoint); SAP Ariba experience is a plus
• Japanese language skills are a plus

Soft Skills That Set You Apart

• High emotional intelligence and ability to work with diverse personalities
• Strong customer service mindset and stakeholder awareness
• Proactive, organized, and initiative‑driven
• Comfortable making decisions in ambiguous situations
• Clear communicator across all levels, internal and external

Why You’ll Love Working Here

• You’ll gain exposure to diverse teams and stakeholders, building skills that grow your career
• You’ll be part of a collaborative, supportive environment where your voice matters
• You’ll have opportunities to learn, develop, and take initiative on meaningful projects
• You’ll enjoy a role that balances structure with variety—no two days are the same