Administrative Assistant

Young Women's Choral Projects of San Francisco; San Francisco (CA); On-site; USD 28,000 - 40,000; Part time

Job summary

The Administrative Assistant at Young Women’s Choral Projects of San Francisco supports day-to-day operations on site, assisting families, choristers, and staff during rehearsals and performances.

This part-time, non-exempt role offers Sundays 2-6 pm and Wednesdays 3-9 pm, up to 10 hours weekly, with a starting wage of $25+ per hour commensurate with experience. There are no benefits associated with this position.

Qualifications

• College degree or diploma; experience in a nonprofit, arts, education, or youth-serving organization is desirable
• Warm, welcoming, and approachable, with experience working with children and youth (ages 4-18) and their parents/caregivers
• Self-motivated, resourceful, and able to work both autonomously and collaboratively as part of a team
• Excellent verbal and written communication skills, with strong interpersonal skills and a professional, positive manner
• Ability to exercise sound judgment and maintain confidentiality when handling sensitive information
• Strong computer skills and ability to learn new administrative systems and technology quickly

Responsibilities

• Provide onsite assistance for families & choristers at rehearsals and performances
• Serve as an ambassador for YWCP by greeting families & choristers and answering questions
• Contact families via telephone regarding any unplanned absences
• Set-up for rehearsals, concerts, or workshops (e.g. chairs, music stands, whiteboard, etc.)
• Assist with maintaining uniform inventory and distribution
• Distribute posters, marketing materials, or other handouts to choristers & families
• Photocopy various materials for Artistic and Administrative teams
• Respond to general inquiries via telephone, email and at rehearsals/events
• Assist with creating mailing lists, labels, and printing and distribution of marketing and fundraising mailings
• Assist in filing and organizing the Music Library
• Collect content and print all recital or concert programs
• Assist Administrative Coordinator with Front of House at all self-produced concerts
• Assist with stage management at selected concerts

Skills

Child interaction

Event coordination

Office administration

Communication

Computer literacy

Teamwork

Education

College degree or diploma

Job description

Company Description:

The Young Women’s Choral Projects of San Francisco (YWCP) is a music education and performance organization dedicated to transforming the lives of young women through exceptional choral artistry. YWCP provides a nurturing, inclusive environment where participants from diverse socio-ethnic backgrounds develop their voices as singers, artists, and leaders. The organization emphasizes high-quality music education, collaborative choral performance, and the cultivation of essential life skills. YWCP offers six levels of musical instruction for girls and young women ages 4-18 and shares their expressive work with local, national, and international communities. More information about programs and performances is available at www.ywcp.org.

Role Description:

Reporting to the Artistic Director and working closely with the Administrative Coordinator and other staff, the Administrative Assistant will support the operational duties as they relate to th e day-to-day functions of the organization. This position will include only on-site work.

PRIMARY RESPONSIBILITIES:

Chorister Management

• Provide onsite assistance for families & choristers at all rehearsals and performances


• Serve as an ambassador for YWCP by greeting families & choristers and answering questions


• Contact families via telephone regarding any unplanned absences


• Set-up for rehearsals, concerts, or workshops (e.g. chairs, music stands, whiteboard, etc.)


• Assist with maintaining uniform inventory and distribution


• Distribute posters, marketing materials, or other handouts to choristers & famililes

Office Administration

• Photocopy various materials for Artistic and Administrative teams


• Respond to general inquiries via telephone, email and at rehearsals/events


• Assist with creating mailing lists, labels, and printing and distribution of marketing and fundraising mailings


• Assist in filing and organizing the Music Library

Concerts & Performances

• Collect content and print all recital or concert programs


• Assist Administrative Coordinator with Front of House at all self-produced concerts


• Assist with stage management at selected concerts

Hours:

The Administrative Assistant is a part-time, non-exempt position up to 10 hours per week. The onsite work schedule takes place on Sundays between 2:00-6:00pm and Wednesdays 3:00-9:00pm. Occasional weekend work may be required with advance notice for concerts or performances.

Wage:

$25+/hour commensurate with experience. There are no benefits associated with this position.

QUALIFICATIONS & SKILLS:

• College degree or diploma; experience in a nonprofit, arts, education, or youth-serving organization is desirable;


• Warm, welcoming, and approachable, with experience working with children and youth (ages 4-18) and their parents/caregivers;


• Self-motivated, resourceful, and able to work both autonomously and collaboratively as part of a team;


• Excellent verbal and written communication skills, with strong interpersonal skills and a professional, positive manner;


• Ability to exercise sound judgment and maintain confidentiality when handling sensitive information;


• Strong computer skills and ability to learn new administrative systems and technology quickly.

Young Women’s Choral Projects of San Francisco is committed to reflecting the diversity of our community. We believe in equity and inclusion, and strongly encourage submissions from all qualified individuals regardless of gender identity, age, race, sexual orientation, and physical ability.

YWCP is also committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities, unless such accommodation would cause an undue hardship. To request reasonable accommodation for the job application or interview, please let us know.