Youth Orchestra Administrative Apprentice

San Francisco Symphony; San Francisco (CA); Hybrid; USD 23,000 - 32,000; Part time

Job summary

The San Francisco Symphony Youth Orchestra seeks a Youth Orchestra Administrative Apprentice to provide essential office support, assist with rehearsals, auditions, and concert coverage, and help manage databases and mailing lists. This role interacts with YO musicians aged 11–21 and key SFSYO staff.

Part-time hours, remote work midweek, and occasional in-office days are included, with a schedule that adapts to rehearsals and events. Strong organizational skills are required.

Qualifications

• Experience with Microsoft 365 (Word, Excel, etc.) and Google Drive (Sheets, Forms, etc.) preferred.
• Basic familiarity with orchestral music is essential.
• Strong organizational and time management skills are required.
• Ability to work as part of a team and with a wide range of people including youth and staff.

Responsibilities

• Provide administrative support for the San Francisco Symphony Youth Orchestra, working primarily with the YO Director.
• Manage attendance tracking.
• Assist with administration of entrance and seating auditions.
• Administer Instrument Care Program.
• Coordinate periodic YO Chamber performances throughout the season.
• Run weekly ticket lottery for SF Symphony concerts.
• Act as point of contact for SFSYO musicians at all services including rehearsals, concerts, auditions, etc.
• Plan and proctor the annual SFSYO Concerto Competition.
• Field inquiries from prospective members, alumni, parents, etc.
• Assist with ad hoc projects as assigned, including supporting the YO Music Librarian if required.

Skills

Teamwork

Time management

Independent work

Attention to detail

Tools

Microsoft 365

Google Drive

Job description

Job Details

• Level: Entry
• Job Location: Main Location - San Francisco, CA 94102
• Position Type: Part Time
• Salary Range: $20.25 - $20.25 Hourly
• Job Category: Admin - Clerical

Work Details

• Work Status: Part-Time
• Payroll Type: Non-Exempt
• Location of Job: Davies Symphony Hall, San Francisco, CA
• Hourly rate: $20.25
• Schedule: Hybrid
• Regular hours:
  • Weekend hours in conjunction with SFSYO services, incl. periodic evening services
  • Remote work midweek, schedule negotiable
  • Occasional in-office days outside of SFSYO services as necessary
  • Not to exceed 19 per week
• Reports To: Director, Youth Orchestra Program
• Supervisory: No

YOUTH ORCHESTRA ADMINISTRATIVE APPRENTICE

Civic Engagement

Youth Orchestra Program

Job Summary

The Youth Orchestra Administrative Apprentices support the San Francisco Symphony Youth Orchestra (SFSYO) through project assistance and office administration, including production of materials, maintenance of databases and mailing lists, rehearsal/concert coverage, audition processes, and assistance with other SFSYO projects. These positions interact frequently with SFSYO musicians; the SFSYO Director and Music Librarian; the SFSYO Music Director; SFS musicians who serve as Youth Orchestra faculty; and other SFS staff on a limited basis.The YO Administrative Apprentices work part-time, not to exceed 19 hours per week, during SFSYO rehearsals, concerts, and other events, including remote work throughout the week and occasional in-office days.

Responsibilities

• Provide administrative support for the San Francisco Symphony Youth Orchestra, working primarily with the SFSYO Director.
• Manage attendance tracking
• Assist with administration of entrance and seating auditions
• Administer Instrument Care Program
• Coordinate periodic YO Chamber performances throughout the season
• Run weekly ticket lottery for SF Symphony concerts
• Act as point of contact for SFSYO musicians at all services including rehearsals, concerts, auditions, etc.
• Plan and proctor the annual SFSYO Concerto Competition
• Field inquiries from prospective members, alumni, parents, etc.
• Assist with ad hoc projects as assigned, including supporting the YO Music Librarian if required

Qualifications

• Experience with Microsoft 365 (Word, Excel, etc.) and Google Drive (Sheets, Forms, etc.) is preferred.
• Basic familiarity with orchestral music is essential.
• Ability to work as part of a team and with a wide range of people including SFSYO members aged 11–21, SFSYO parents, professional orchestra musicians, and fellow SFS staff.
• Strong organizational and time management skills
• The ability to work independently
• Meticulous attention to detail
• The ability to work on multiple projects simultaneously and maintain a sliding focus as needed. Interest in arts administration and/or education is a plus.

Supervisory Responsibilities

None

Working Relationships

• YO Director
• YO Music Director
• YO Music Librarian
• fellow YO Apprentice(s)
• YO musicians aged 11–21
• SFS musicians serving as YO faculty

EEO Statement

In alignment with the values statement above, the San Francisco Symphony is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law.