Arts Nonprofit Admin Assistant - Choral Programs

Young Women's Choral Projects of San Francisco; San Francisco (CA); On-site; USD 28,000 - 40,000; Part time

Job summary

The Administrative Assistant at Young Women’s Choral Projects of San Francisco supports day-to-day operations on site, assisting families, choristers, and staff during rehearsals and performances.

This part-time, non-exempt role offers Sundays 2-6 pm and Wednesdays 3-9 pm, up to 10 hours weekly, with a starting wage of $25+ per hour commensurate with experience. There are no benefits associated with this position.

Qualifications

• College degree or diploma; experience in a nonprofit, arts, education, or youth-serving organization is desirable
• Warm, welcoming, and approachable, with experience working with children and youth (ages 4-18) and their parents/caregivers
• Self-motivated, resourceful, and able to work both autonomously and collaboratively as part of a team
• Excellent verbal and written communication skills, with strong interpersonal skills and a professional, positive manner
• Ability to exercise sound judgment and maintain confidentiality when handling sensitive information
• Strong computer skills and ability to learn new administrative systems and technology quickly

Responsibilities

• Provide onsite assistance for families & choristers at rehearsals and performances
• Serve as an ambassador for YWCP by greeting families & choristers and answering questions
• Contact families via telephone regarding any unplanned absences
• Set-up for rehearsals, concerts, or workshops (e.g. chairs, music stands, whiteboard, etc.)
• Assist with maintaining uniform inventory and distribution
• Distribute posters, marketing materials, or other handouts to choristers & families
• Photocopy various materials for Artistic and Administrative teams
• Respond to general inquiries via telephone, email and at rehearsals/events
• Assist with creating mailing lists, labels, and printing and distribution of marketing and fundraising mailings
• Assist in filing and organizing the Music Library
• Collect content and print all recital or concert programs
• Assist Administrative Coordinator with Front of House at all self-produced concerts
• Assist with stage management at selected concerts

Skills

Child interaction

Event coordination

Office administration

Communication

Computer literacy

Teamwork

Education

College degree or diploma

Job description

The Administrative Assistant at Young Women’s Choral Projects of San Francisco supports day-to-day operations on site, assisting families, choristers, and staff during rehearsals and performances.

This part-time, non-exempt role offers Sundays 2-6 pm and Wednesdays 3-9 pm, up to 10 hours weekly, with a starting wage of $25+ per hour commensurate with experience. There are no benefits associated with this position.